Athletic Business Manager

Company: Southeastern Oklahoma State University

Job Location: Durant

Category: Athletics - Athletic Administration

Type: Full-Time

SUMMARY

The position of Athletics Business Manager encompasses all aspects related to business transactions within the Department of Athletics. The Athletics Business Manager will assist and support the Director of Athletics in day-to-day business activities associated with the 17 programs in the Department. Summary of duties and responsibilities include but are not limited to the following:

• Assistant Financial Officer
• Student Worker Coordinator
• Human Resource Liaison

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Manager

• Track by sport recruiting fuel, medical expenses, postage, telephone and printing
• Process all key request, computer request, email request, phone request
• Works with other Departments on campus to process necessary documents as needed, Food Services, Resident Life, Student Affairs
• Answers general questions related to all areas of Athletic Department to visitors

Department Travel Coordinator

• Process student group travel requests and reconcile expenses, post trip
• Process team travel and travel advance requests

Financial Officer

• Deposit/Code Athletic revenue into proper accounts, gate receipts, fund raising, donations etc...
• Process all purchase orders/invoices for all Athletic programs
• Manage Departmental credit cards for all programs including operations, subscriptions and medical expenses.
• Process payments for memberships, subscriptions and dues
• Track internal real time budget
• Code all transactions
• Submit all transactions for 17 programs to finance office at months' end
• Reconcile all supporting documentation for departmental, team travel and medical expenses to charges on statement
• Code all credit card transactions for each program
• Reconcile receipts to charges on the statement
• Maintain budgets for Departments foundation accounts by making deposits and processing check request as needed
• Make budget adjustments as needed under the direction of the Director of Athletics
• Prepare each account for new fiscal year
• Communicate budget issues to Director of Athletics

Human Resource Liaison

• Process all transaction forms for full-time, part-time and graduate assistants as well as special event workers
• Process employee request forms and ads for open positions
• Process termination forms as needed
• Assist in setting up necessary appointments for employees and HR

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

REQUIRED:

College course work and knowledge of public school or preferably college athletics. Excellent computer, written and oral communication skill, engaging welcoming personality, ability to work with public and field general questions regarding Department of Athletics, ability to multi-task, initiative, high level of computer skills and ability to maintain confidentiality.

PREFERRED:

Bachelor's Degree in Business related field with specific experience in Athletics.

Salary will be commensurate with qualifications and experience. The preferred start date is September 1, 2025. Review of applications will begin immediately and continue until filled.

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