Athletics - Administrative Assistant

About Us

Savannah State University established in 1890, is the first public historically black college or university in the state of Georgia and the first institution of higher learning in the city of Savannah. The university's students select majors from five colleges: Business Administration, Education, Engineering and Computing, Media, Arts, and Communication, Science and Humanities.

The campus is by far the most picturesque in the state of Georgia. The moss-laden sweeping oak trees, expansive marsh and historic architecture create a resplendent yet tranquil atmosphere. Beneath the beauty and splendor is a vibrant residential campus bursting at the seams with the vim and vigor of quality collegiate life: relevant academic majors, engaging lectures, cutting-edge research, quality student-faculty engagement and a nurturing environment.

Job Summary

This role provides vital administrative and event coordination support to the athletics department, delivering a high level of customer service across all sporting events and tailgating operations. It requires strong time management skills to effectively coordinate complex schedules, including the departmental calendar and the Director of Athletics’ commitments, while balancing the needs of coaches, staff, and student workers. The position supports ticketing, travel logistics, purchasing, and game-day operations, ensuring smooth and responsive service for internal and external stakeholders. All responsibilities are carried out with careful attention to compliance with university, NCAA, and conference policies, maintaining accuracy and professionalism in a fast-paced environment. The incumbent may be required to perform job-related duties other than those specifically delineated in this description.

Responsibilities

• Coordinate tailgating for all sporting events
• Manage the departmental calendar/schedule as well as the calendar/schedule of the Director of Athletics
• Assist coaches and staff with travel and purchasing
• Supervise departmental work-study students
• Assist ticket manager with box office operations and sale/distribution of tickets and tailgating spaces for all home and select away athletics events
• Assist with team travel and special projects
• Enter items into e-procurement and completes p-card requisitions
• Must adhere to all university policies, NCAA By-Laws and Conference (SIAC) policies

Required Qualifications

• Associate's degree
• Two (2) years of experience in office/clerical work

Preferred Qualifications

• Bachelor's degree
• Experience in a higher education athletics office/clerical role