"Board Services Administrator"

Job Details

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

To support the University’s mission and vision, the Executive Office is seeking a Board Services Administrator.

The Board Services Administrator plays a vital role in supporting the work of the University’s Board of Trustees and Board Committees overseen by the Executive Vice President (EVP). As a key member of the Office of the EVP, this position is responsible for coordinating committee operations, maintaining governance documentation, and ensuring board processes are executed accurately, consistently, and in compliance with University policy.

This is a highly visible role that works closely with senior leaders, Trustees, committee chairs, and administrative partners across the University. The ideal candidate brings exceptional organizational skills, sound judgment, and the ability to manage confidential information with professionalism and precision in a fast-paced, team-oriented environment.

What You’ll Do:

Board & Committee Operations

• Develop, manage, and continuously improve processes that support Board of Trustee committee meetings overseen by the EVP
• Maintain committee charters and governance documentation, ensuring accuracy and compliance with University policy
• Create and manage meeting schedules, communications, and logistics

Meeting Support & Documentation

• Attend board committee meetings (in person and virtually, as needed) to document attendance and prepare accurate, professional meeting minutes
• Manage presentation materials and post-meeting documentation, including resolutions and action items
• Track, maintain, distribute, and archive meeting outcomes and documents

Collaboration & Liaison Work

• Partner closely with the Secretary of the Board to support governance processes and protocols
• Collaborate with EVP senior leadership team to streamline board and committee workflows
• Serve as a primary liaison on board operations matters with the President’s Office, Trustees, committee chairs, and their administrative teams

What You'll Bring:

• Bachelor’s degree in a related administrative field
• Minimum of 3 years of administrative experience, including at least 2 years supporting senior executives or board members
• Experience in an executive-level or higher education administrative setting; corporate governance, legal compliance or paralegal experience preferred
• Exceptional organizational, communication, and time management skills
• Demonstrated ability to handle confidential information with discretion and integrity
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Zoom, and Adobe Acrobat
• Flexibility to work outside regular business hours as needed for board meetings and events

Required Application Materials

A cover letter is required and must be included as the first page of your resume. Please use your cover letter to describe your interest in the position and highlight the skills and experience that directly relate to this role. Applications without a cover letter will not be considered.