"Board Services Administrator"

Board Services Administrator

The Board Services Administrator plays a vital role in supporting the work of the University’s Board of Trustees and Board Committees overseen by the Executive Vice President (EVP). As a key member of the Office of the EVP, this position is responsible for coordinating committee operations, maintaining governance documentation, and ensuring board processes are executed accurately, consistently, and in compliance with University policy.

This is a highly visible role that works closely with senior leaders, Trustees, committee chairs, and administrative partners across the University. The ideal candidate brings exceptional organizational skills, sound judgment, and the ability to manage confidential information with professionalism and precision in a fast-paced, team-oriented environment.

What You’ll Do:

Board & Committee Operations

• Develop, manage, and continuously improve processes that support Board of Trustee committee meetings overseen by the EVP
• Maintain committee charters and governance documentation, ensuring accuracy and compliance with University policy
• Create and manage meeting schedules, communications, and logistics
• Track, maintain, distribute, and archive approved committee materials

Meeting Support & Documentation

• Attend board committee meetings (in person and virtually, as needed) to document attendance and prepare accurate, professional meeting minutes
• Manage presentation materials and post-meeting documentation, including resolutions and action items
• Ensure timely distribution, secure storage, and proper archival of committee outcomes

Collaboration & Liaison Work

• Partner closely with the Secretary of the Board to support governance processes and protocols
• Collaborate with EVP senior leadership to streamline board and committee workflows
• Serve as a primary liaison on board operations matters with the President’s Office, Trustees, committee chairs, and their administrative teams

Office & Team Support

• Provide backup coverage for administrative staff as needed to ensure continuity of operations
• Support additional projects and responsibilities as assigned

What You Bring

Required Qualifications

• Bachelor’s degree in a related administrative field
• Minimum of 3 years of administrative experience, including at least 2 years supporting senior executives or board members
• Experience in an executive-level or higher education administrative setting or paralegal certification/experience
• Exceptional organizational, communication, and time management skills
• Demonstrated ability to handle confidential information with discretion and integrity
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Zoom, and Adobe Acrobat
• Flexibility to work outside regular business hours as needed for board meetings and events

Preferred Qualifications

• Master’s degree
• Experience in corporate governance or legal compliance
• 5+ years supporting boards, executives, or senior leadership
• Familiarity with board or project management tools such as BoardEffect or Monday.com

Required Application Materials

A cover letter is required and must be included as the first page of your resume. Please use your cover letter to describe your interest in the position and highlight the skills and experience that directly relate to this role. Applications without a cover letter will not be considered.

About University of Rochester

Founded in 1850, the University of Rochester is one of the nation’s leading research universities and is the cultural, artistic, healthcare, and educational leader for the region. The University is home to nearly 12,000 students and 3,900 full- and part-time faculty, who serve the university’s teaching, research, and clinical missions in eight schools and colleges and its renowned medical center. The University of Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. The University’s academic programs are delivered through seven units: •Arts, Sciences & Engineering •The Eastman School of Music•The School of Medicine and Dentistry•The School of Nursing•The Eastman Institute for Oral Health•The Simon Business School•The Warner School of Education