"Business Operations Specialist - University Information Technology Services"

Job Details

Business Operations Specialist - University Information Technology Services
Job ID: 292592
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. May be responsible for reviewing, coding, posting, etc. for all personnel and operating and/or equipment transactions for division/departments, etc.
2. Works with departments and/or divisions such as Fiscal Services, Budget and Planning, HR, Procurement and other units
3. Serves as a liaison between the department business operation services and other administrative units within department and university (including Fiscal Services, Budget & Planning, HR, Procurement and other units)
4. Responsible for facilitating the payments and requisitions for travel, events, ordering supplies and materials for location and ensuring transactions are compliant with federal, state and regulatory guidelines and policies
5. Responsible for depositing of checks as received, collecting the receipts and recording
6. Responsible for reviewing and reconciling all expenses (including personnel, budget amendments, travel, and operational/equipment transactions)
7. Prepares accounts payable for electronic processes

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
Previous experience reviewing and reconciling travel expense statements, PCard, personnel, and any other types of expenses

Job Summary

Ensures all transactions for the assigned division, college, or unit are compliant with established policies and procedures of the University, Board of Regents, State of Georgia, and other governing bodies. Serves as a liaison for the division and other units within the department and university. Assists with the implementation policies and procedures.

Responsibilities

KEY RESPONSIBILITIES:
1. Responsible for entering, reviewing or approving, transactions for departmental travel, operating supplies, and contracts
2. Responsible for reviewing and assisting with reconciling cash advances, budget, and other fund sources
3. May prepare and submit financial transaction adjustments
4. Coordinates, reviews, and ensures all financial transactions are processed accurately and timely
5. Assists internal stakeholders with utilization of required systems

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experience

Required Experience
One (1) year related experience in bookkeeping or accounting

Preferred Qualifications

Additional Preferred Qualifications
Familiar with PeopleSoft Financials or other financial services programs

Preferred Educational Qualifications
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Previous Higher Education Experience

Proposed Salary

The salary for this position ranges from $45,900 to $57,300. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Able to handle multiple tasks or projects at one time meeting assigned deadlines
Capacity to thrive in a fast-paced environment

KNOWLEDGE
Knowledge of financial processes and guidelines
Strong financial process knowledge with the ability to deliver results

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Effective team player, flexible, quick learner, and self-motivated
Detail-oriented with the ability to process data entry quickly and accurately
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette