"Business Specialist, Office of the Dean Gies Financial Management Partners"

Business Specialist, Office of the Dean Gies Financial Management Partners

Gies Financial Management Partners

At Gies College of Business, University of Illinois Urbana-Champaign, we are more than a top-ranked business school - we are a community driven by purpose, guided by our commitments, and united by a shared belief in using business as a force for good. We are searching for exceptional talent who share our dedication to excellence, innovation, and service. If you are motivated to contribute your skills to an elite team that supports world-class faculty, staff, students, and partners, we invite you to consider joining the Dean's Office at Gies and helping us shape the future of business education.

Job Summary

With a high level of autonomy and under the general supervision of the Associate Director of Financial Management, this position will manage and oversee all business operation functions relating to fund reconciliation and accounts receivable for college and integrated units of Gies Financial Management Partners. Communicate regularly with internal and external constituents regarding business functions, assist as needed with daily functions of department card management and perform duties associated with property accounting. In addition, the position supports training for faculty and staff in business and financial procedures and contributes to the development of streamlined workflows that improve operational efficiency across the college.

Duties & Responsibilities

Accounting and Finance

• Serve as accounts receivable coordinator for Gies Financial Management Partners and integrated units. Prepare and process invoices for external customers, utilize Banner A/R per University System policy and prepare monies received on behalf of the University for deposit with University Bursar.
• Manage the monthly review and reconciliation of BANNER financial statements for college level funds and all funds associated with Gies Financial Management Partners (GFMP) integrated units in accordance with University and Gies Business policies and procedures. Review monthly transactions for discrepancies, rogue postings, erroneous charges and inappropriate expenses and work with integrated units to appropriately resolve these issues.
• Manage and maintain electronic filing systems used for fund reconciliation and distribute monthly reconciliation records to Department Heads of GFMP integrated units. Serve as subject matter expert for questions from integrated units regarding fund reconciliation.
• Manage and maintain internal expenditure tracking systems for college organization level gift funds allocated to units across the college as part of their annual budget. Prepare and provide monthly reports of those expenditures to affected units in the college.
• Manage the storage and disposal of financial documentation in accordance with College and RIMS record retention policies.

Property Accounting/Inventory

• Assist as needed with all aspects of property accounting and equipment management. Serve as Unit Representative for assigned integrated units. Unit Representative is responsible for all Banner assets acquired by the assigned units, including completion of new acquisition documents, surplus, disposal and transfer requests in FABweb and tagging of new Banner assets.
• Assists Unit Contact with biennial inventory
• Maintains compliance with State, University and College policy and procedure pertaining to inventory management.
• Maintains FABPlus records for assigned integrated units.

Training/Administrative Operations

• Monitor the cobadmin general email account and respond to questions and requests applicable to this position.
• Serve as backup Department Card Manager (DCM) for Dean's Office and all administrative units within Gies Business. As needed, perform all duties of DCM including routing and submission of P and T Card applications and P and T Card exception requests.
• Act as technical and administrative resource to integrated and non-integrated units at Gies regarding fund reconciliation, property accounting and other university policies when appropriate.
• Oversee the development and implementation of long-term operational policies, workflows and procedures for the centralization of business functions of the college. Including internal fund reconciliation policies as well as external policies and functions.

Physical Demands

• Walking: Occasionally

Specialty Factors

Bachelor's degree in business administration, management, or a field related to the position.

Two (2) years of professional business, financial, and/or managerial work experience.

Preferred Qualifications

Bachelor's degree in Accountancy, Business, Finance, or related field.

Knowledge, Skills and Abilities

• Proficient with Microsoft Outlook, Word, Excel and Box. Prefer experience working with Banner Finance, FABweb, iBuy, EDDIE (Enterprise Data Delivery Information Environment), My-UI-Financials, and Emburse Enterprise.
• Must be able to work independently, exhibit good judgement, demonstrate initiative, and manage multiple tasks and deadlines.
• Ability to effectively communicate and work collaboratively with both internal and external customers.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the search closed date. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for the position is $55,000-$65,000. This position requires a 100% onsite work schedule. A hybrid work schedule may be considered after 1 year onsite.

Sponsorship for work authorization is not available for this position.

For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 24, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact tethomp@illinois.edu For questions regarding the application process, please contact 217-333-2137.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.