"Buyer Senior"

University of Michigan Health Facilities department is seeking a Buyer to join our team. This position will work with internal stakeholders to source maintenance and construction materials and services, coordinate deliveries, and resolve any supplier issues. The position is a hybrid remote/on-site model.

Determine appropriate source for maintenance materials, tools and services at the best price, based on urgency of need and established Procurement policies, procedures and practice. Analyze supplier quotes for accuracy, recommend suppliers and schedule deliveries. Communicate any shortages or back-orders and work collaboratively to resolve shortages with safe and efficacious alternatives. Maintain supplier information in Maximo (CMMS), and work with Shared Services to establish new suppliers as needed. Document and track compliance with departmental policies and procedures. Pcard purchases for emergent needs, with follow-up analysis to establish alternative purchasing path.

Resolve outstanding vendor invoice issues in a timely manner. Follow-up with vendors to obtain corrected invoices, field service reports and coordinate/schedule deliveries for Maintenance staff as required. Address any issues of supplier quality and reliability. Reconcile invoices in CMMS.

Expedite shipments, confirm delivery locations and verify receipts against orders. Physical inventory of materials, maintain storage locations and return items as necessary (damaged items, wrong parts, disposition, etc.). Maintain necessary records for efficient operations and required financial compliance.

Analyze procurement history and contribute to the evaluation of contracts and contract pricing, identifying potential for cost containment and cost savings. Investigate Maintenance spend patterns and recommend contract and/or strategic vendor opportunities. Maintain CMMS Contracts module. Participate in the preparation of periodic financial, activity and quality assurance reports.

Work with Maximo System Administrator to test and deploy Maximo CMMS functions related to Procurement - Direct requisition loader, Desktop requisition, invoice reconciliation to purchases/work orders, etc. This includes lean process analysis of departmental processes and procedures.

Interact with suppliers on new products as they become available. Training resource for other Facilities Buyers.

Required Qualifications:

• 5 - 8 years of progressively responsible Procurement experience.
• Familiarity with computerized maintenance management systems (CMMS).
• Prior experience in a service-related industry, along with strong written and verbal communication skills.
• Strong analytical skills with a broad knowledge of MRO services and materials.
• Ability to work both independently and in collaboration with other departments and staff.

Desired Qualifications:

• Some knowledge of lean principles and practice.
• 4-year degree in Business, Purchasing/Supply Chain or similar field.
• Working knowledge of medical equipment and furniture appropriate for healthcare environments.
• Considerable knowledge of university policies and procedures related to procurement and vendors.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal employment opportunity employer.