"Cash Management Specialist (on-site)"

Job Summary/Basic Function

Under the general direction of the Assistant Controller, Treasury, the Cash Management Specialist performs daily cash management duties, prepares reconciliations for multiple bank and loan accounts, administers ACH and wire programs, and supports investment and tax compliance activities. This position contributes to the development of policies and procedures related to cash management and ensures accuracy, security, and compliance of university financial operations. The position also plays a critical role in safeguarding the university against banking fraud by ensuring strong internal controls, monitoring transactions, and promptly addressing irregularities.

Minimum Qualifications

A high school diploma or GED and five years (FT) of related work experience OR, two years of post-secondary education and 2.5 years of (FT) related work experience OR, a bachelor's degree in a related field and 1.5 years (FT) of related work experience. Excellent verbal/communication skills. Budget management experience. Ability to calculate basic math. Thorough knowledge and skills to utilize current office equipment and a variety of complex software packages. Ability to maintain accurate records.

Preferred Qualifications

• Bachelor's degree in business related field.
• Knowledge of banking operations, treasury management and tax compliance issues.

Essential Functions and percent of time

Cash Management & Banking Operations - 35%

• Oversee university ACH and electronic payment operations, ensuring secure, efficient, and compliant processing in collaboration with financial institutions.
• Research and resolve returned ACH payments and direct deposit issues.
• Monitor daily banking activity for discrepancies or unusual items.
• Maintain ACH databases and add ABA routing numbers as required.
• Release and approve ACH and wire transfers as needed.
• Reconcile and settle TouchNet marketplace refund batches.
• Proactively safeguard university funds by monitoring banking activity for irregularities, identifying potential fraudulent transactions, and ensuring that all ACH, wire, and banking activities are executed with strong internal controls.

Account Reconciliation - 30%

• Analysis and completion of 13 university bank accounts, ensuring timely resolution of discrepancies and maintaining compliance with state and federal standards.
• Research discrepancies, prepare correcting entries, and ensure accuracy of financial data.
• Support annual financial statement schedules and reports for unclaimed funds, loan funds, and clearing accounts.

Loan Fund & Compliance Reporting - 20%

• Ensures accuracy of federal and institutional loan fund reconciliations and compliance reporting, serving as a resource for auditors and external agencies.
• Reconcile federal and institutional loan funds (5 federal & 13 institutional)
• Prepare annual federal loan reports (HRSA, Perkins Loan FISAP).
• Reconcile monthly loan servicer reports, confirm accuracy, and initiate related journal entries.
• Assist with preparation of quarterly and annual reports for internal and external stakeholders.
• Prepare year-end reconciliations and schedules for audit and compliance purposes.

Tax & Investment Support - 15%

• Compile data and prepare monthly sales tax returns and kilowatt tax payments.
• Record interest income and support year-end journal entries.
• Assist with investment activity, including reconciliations, journal entries, and reporting.
• Makes short term investment decisions with excess working capital in the absence of the Associate Controller, Treasury.
• Support Assistant Controller, Treasury in policy development and compliance monitoring.

Working Conditions

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources. Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

First Consideration Date

11/06/2025

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21682