"Operations Officer"

Job no: 0043940

Location: Parkville

Role type: Part-time (0.6 FTE); Fixed Term for 12 months

Faculty: Medicine, Dentistry and Health Sciences

School: Melbourne School of Psychological Sciences

Salary: UOM 5 – $79,961 - $91,844 p.a. (pro-rata) plus 17% super

• Provide high-quality administrative support across HR, facilities, finance, and general administration for the Melbourne School of Psychological Sciences.
• Join a supportive team to develop and implement innovative administrative systems in a leading Australian psychology school.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Operations Officer at the Melbourne School of Psychological Sciences will join a dedicated team supporting the administrative functions across the School. Reporting to the Operations Manager, the role involves overseeing HR administration, facilities management, finance, procurement, and general administration. The appointee will contribute to developing and implementing administrative systems to ensure efficient School operations, emphasising a values-driven approach of innovation, collaboration, and excellence in research and teaching support.

Your responsibilities will include:

• Ensure delivery of end-to-end processes and transactions within the ambit of the Operations team, covering recruitment, procurement, facilities, staff induction and general administration.
• Provide high-level, support to the Operations Manager on operational matters relating to University procedures, especially with respect to staffing, recruitment, compliance and governance.
• Ensure effective customer service support for staff across the School
• Build and maintain strong and effective relationships with internal and external staff to ensure the efficient delivery of services

Who We Are Looking For

The successful candidate will possess exceptional organisational skills and attention to detail, highly developed time management abilities, and a customer service-oriented approach. They will demonstrate sound judgment, maintain confidentiality, and have experience working autonomously and leading processes in complex team environments. Additionally, they will excel in communication and interpersonal skills, interpret policies effectively, coordinate quality assurance processes, and maintain high standards of work. Experience in or understanding of the higher education sector, proficiency in university systems, and knowledge of finance and HR processes are desirable.

You will also have:

• A tertiary qualification in a relevant discipline and relevant experience or combination of education/training and relevant experience.
• Highly developed skills in time management, setting priorities, planning and organising own work and influencing others in order to meet deadlines.
• Demonstrated customer service focused approach with experience of, and commitment to providing, high level professional support to all stakeholders.
• An ability to exercise sound judgement and to maintain confidentiality.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Melbourne School of Psychological Sciences

The Melbourne School of Psychological Sciences, ranked among the top schools of psychology in Australia and globally, offers an unparalleled opportunity to make a profound impact in the field. With a focus on excellence in research and teaching, the School attracts exceptional students and fosters a vibrant community of academic, teaching, and research professionals. Collaborative research links with prestigious institutions and departments further enrich the academic environment.

What We Offer You!

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne

We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.  

Be Yourself

The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!

If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Position Description

Advertised: 07 Aug 2024 12:05 AM AUS Eastern Standard Time

Applications close: 21 Aug 2024 11:55 PM AUS Eastern Standard Time