"Clerical Assistant, Archivist"

Posting Details

Position Information

Job Title
Clerical Assistant, Archivist

FLSA Status
Salaried Non Exempt

Posted Salary Range
Commensurate w/Experience

Employment Status
Full Time

Department
University Libraries

Job Summary
The incumbent provides clerical support for the Archives Department of Alcorn State University Libraries.

Knowledge Skills and Abilities

• General knowledge of library policies, procedures and techniques
• Knowledge of office practices and procedures
• Knowledge of inventory procedures
• Knowledge of filing and record keeping
• Ability to use MS Office Products, including Outlook, PowerPoint and Excel
• Ability to type at least 55 words per minute
• Effective communication skills, verbal, written and interpersonal
• Ability to work independently in the absence of direct supervision
• Ability to plan, schedule and organize work
• Ability to effectively handle multiple tasks concurrently

Essential Job Functions

• Maintain orderly archive and special collections
• Serves in a supporting role, responding to Archives and Special Collections reference requests
• Coordinates and assists in collection-specific activities and functions (e.g., lectures, displays, conferences, meetings, etc.)
• Coordinates, assesses, arranges, describes and processes collections as assigned by the Archivist, per local and professional standards
• Monitors service point areas (computer lab, circulation and media center) as needed

Qualifications

• Bachelor’s degree in Office Management, Business or related area
• One (1) year related experience

Licensing and Certifications
N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Daily

Light Work - Exerting up to 20 pounds
Frequently

Medium Work - Exerting 20-50 pounds
Occasionally

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Occasionally

Extended Work Hours
Frequently

Posting Detail Information

Posting Number
S1154

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
08/25/2025

Close Date

Open Until Filled
Yes

EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions
Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents