Clerical Assistant II

Description

SUMMARY DESCRIPTION

Under the direction of the Director of Bi-National and International Programs, perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures within well-defined guidelines; provide sole clerical support for assigned office during the evening hours as assigned.

Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to: graduation from high school including course work in office procedures and equipment

AND

One (1) year of general clerical experience involving operation of a computer terminal.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

DESIRED QUALIFICATIONSExperience working in educational setting, including higher education.

LICENSES AND OTHER REQUIREMENT

Some positions in this class are required to possess skills in a second designated language. English/Spanish desired.

JOB DESCRIPTION: Clerical Assistant II

Duties

ESSENTIAL DUTIES

1. Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
2. Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned.
3. Review documents for accuracy, completeness and conformance to established procedures and standards.
4. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required.
5. Receive, open and distribute mail.
6. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned.
7. Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
8. Operate a variety of office machines and equipment including typewriter, copiers, calculators and other equipment specific to assigned area.

Supplemental Information

SALARY SCHEDULE: CSEA - Classified Bargaining Unit

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

For more information, please contact Dr. Joel Pilco at jpilco@swccd.edu or call 619-482-6586

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an equivalency application.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).