"CMS Manager"

About the role

You will join the GLAM Museums Digital Collections following the implementation of a new digital collections systems infrastructure and service. You will provide systems management and user support for the Collections Management System (EMu) used by the Museum of Natural History and the History of Science Museum.

You will maintain, develop and implement data standards, policies and processes to improve the quality and availability of collections information for collections care, research and public engagement, and you will work closely with museum staff, GLAM divisional systems colleagues and suppliers to support and evolve the service.

Main duties include systems management and maintenance, user administration and support, quality assurance of collections information and system configuration, reporting and monitoring of system performance and usage, contributing to roadmap and policy development, and representing institutional requirements in relevant meetings.

Possible for remote working up to 2 days per week by agreement with the line managers.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) check due to access to museum collections.

About You

You will have proven experience of collections systems management within a museum or heritage environment and knowledge and understanding of policy and processes as well as associated information standards for collections management of both cultural and natural history collections. You will be competent in bulk data analysis, updates and imports and have a practical understanding of data schemas, integrations and APIs.

You will be analytical and able to assimilate complex information quickly and to carry out detailed work with precision and accuracy.

Excellent general IT skills are required, including confidence with Office and collaboration tools. Experience of EMu and scripting or database skills would be advantageous, as would prior line management or project management experience.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a Supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Łukasz Kowalski, Senior Manager of Museum Digital Collections Systems, GLAM Divisional Office, who can be contacted with enquiries relating to the role (lukasz.kowalski@glam.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Interviews are expected to take place during week commencing 20 April 2026.