Collections & Accounts Receivable Specialist

University of Colorado Denver | Anschutz

Department: Office of Grants and Contracts

Job Title: Collections & Accounts Receivable Specialist

Position # 00768856– Requisition # 39833

Job Summary:

The Office of Grants and Contracts (OGC) is seeking a Collections and Accounts Receivable Specialist. The duties include researching and performing collection activities related to outstanding invoices, initial receipt of cash or adjusting entries for any grant, contract coming into or out of Grants and Contracts.

Collections & AR – 100%

• Research and identify incoming funds, log payments information in Excel and apply payments via the AR module in PeopleSoft, to invoices and general ledger.
• Create on demand invoices for advance, autopay and department invoiced awards in order to apply payments.
• Position serves as a checkpoint to review all postings for completeness and will interact to make corrections needed as a result of Office of Grants and Contracts clearing account reconciliation.
• Research and resolve customer service inquiries and communication (as needed) as they relate to payments with internal customers, such as department personal, other campuses as well as interactions with sponsors related to payment inquires.
• Running reports and queries to obtain outstanding balances.
• Organize list according to severity of delinquency.
• Informing sponsors of overdue and current amount owed.
• Collect payments on past due invoices.
• Contact sponsors via e-mail or telephone.
• Review payment terms and conditions of a contract.
• Ensure customer contact information is correct.
• Process dunning letters.
• Record, monitor, and maintain collections activity and related communications using the PeopleSoft 9.2 Collections Workbench.
• Provide Weekly and monthly collections reporting to direct supervisor

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings. The work schedule will be based around core working hours in Colorado Mountain Time.

Why Join Us:

The Office of Grants & Contracts (OGC) has an exceptional track record when it comes to employee satisfaction. Our team is very diverse and often described as friendly, supportive, and resourceful.

This exciting opportunity gives you the chance to:

• Participate in professional development opportunities to grow your career.
• Build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
• Partner with other financial staff in developing key financial performance tools and share them with departmental stakeholders.
• Participate in a complex organization involving sponsored research, instruction, clinical functions.
• Become part of a department where inclusiveness and culture are valued.

We are looking for someone with…

• positive energy, motivation, vision, and a desire for continuous learning,
• a strategic mind-set and forward-thinking,
• a belief that strong relationships are key to success,
• a can-do attitude,
• a focus on providing solutions based on the requirements and necessary outcomes of those whom we serve.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
  • Vacation Days: 22/year (maximum accrual 352 hours)
  • Sick Days: 15/year (unlimited maximum accrual)
  • Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis. Working towards a degree in accounting or related business degree can substitute for the required experience on a year for year basis.
• At least one (1) year of experience in billing, accounting, accounts receivable, collections, grants and/or contracts.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience with PeopleSoft 9.2 grants module/project costing set-up within a Higher Education system.
• Experience with Higher Education grants and contracts administration.

Competencies/Knowledge, Skills & Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Ability to manage multiple tasks and work independently with minimal supervision.
• Knowledge of basic accounting principles.
• Knowledge of the InfoEd eRA and PeopleSoft data and functionality.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume

Questions should be directed to: Sean McBride, sean.m.mcbride@cuanschutz.edu