College Assistant - Bursars Office

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed.
• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.
• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

"At Baruch College we believe that student success is everyone’s responsibility"

Reporting to the Enrollment Bursar Director, the College Assistant supports the daily operations of the Bursar’s Office by performing a variety of clerical, administrative, cashiering, and customer service-related tasks. Responsibilities include assisting with student account inquiries, processing payments, and maintaining accurate financial records. This position is parttime and designed for temporary or limited-duration assignment.

• Serve as opening cashier, responsible for initiating daily cash operations, processing payments, and maintaining accurate transaction records.
• Provide frontline support by answering and directing inquiries, with a focus on student accounts, billing, and TAP-related questions.
• Perform general clerical duties, including filing, data entry, scanning, and maintaining organized office records.
• Operate standard office equipment such as copiers, scanners, fax machines, and multiline telephone systems.
• Sort and distribute incoming and outgoing mail; deliver messages and documents as needed.
• Assist in compiling, coding, and entering data for statistical or research purposes; generate reports as assigned.
• Maintain departmental databases and logs, including student payment records.
• Utilize computer systems and relevant software to efficiently complete assigned tasks

Shift: 9:00 AM- 2:00 PM

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

• High school diploma or equivalent required; some college experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Strong attention to detail, organizational skills, and the ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Customer service experience, particularly in an academic or financial setting, is a plus.