College of Education and Professional Studies - Administrative Specialist I

Job Details

Job Location: Edmond, OK 73034

Position Type: Staff

Salary Range: $16.80 - $16.80 Hourly

Job Category: OTRS Classified

Description

Position Classification:

Regular, full-time, hourly, non-exempt and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

The hourly rate is $16.80 which translates to $34,944.00 per year.

General Schedule:

Position typically works Monday-Friday from 8am-5pm in-office at UCO’s main campus in Edmond, Oklahoma.

Position Summary:

Responsible for performing a variety of duties for the college: facilitates day-to-day operations of the office; implements office and building procedures; coordinates and completes assigned projects; completes correspondence, forms, and reports; develops and maintains complex files while keeping information confidential; communicates with internal and external constituents by providing accurate information and connecting them to appropriate resources; assists leadership with projects and events; and manages calendars, appointments, scheduling, and meetings.

Department Specific Essential Job Functions:

• Reports directly to the CEPS Operations Manager.
• Executes routine procedures and takes direction from the supervisor and college leadership.
• Greets visitors as they enter the CEPS Dean’s Office and provides information and assistance.
• Answers telephone calls, email, and face-to-face inquiries appropriately.
• Collects and prepares outgoing mail for pick-up and distributes incoming mail.
• Assists with and/or manages college reports, projects (e.g., honor roll certificates), and events (e.g., meeting refreshments, materials, logistics).
• Coordinates and verifies the completion of student worker assignments and hours.
• Orders office supplies and follows protocols to maintain the functionality of office equipment.
• Serves as the building captain for the Education Building.
• Works competently and productively with minimal instruction and supervision.
• Demonstrates courteous and professional behavior and uses professional judgement.
• Keeps abreast of university and college policies and procedures.
• Uses discretion and protects the confidentiality of information.
• Updates skills when needed to meet the changing duties of the job.
• Performs other related duties as assigned

Qualification/Knowledge/Experience Required:

2 years of college or secretarial experience

Qualification/Knowledge/Experience Preferred:

Experience in a higher education environment

3+ years of experience in office management, policies, and procedures

Banner experience

Responsibilities/Skills/Competencies:

Demonstrates the ability to listen to and follow instructions; to read and comprehend instructions; to use digital systems required for campus operations; to create documents in Excel, PowerPoint, and Word; to complete work accurately with attention to detail; to multitask; to work collaboratively with others in a team environment; to respond professionally to feedback; and to demonstrate respect, honesty, integrity, and professionalism.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.