Contract Administrator

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General Information:

James Madison University is seeking a detail-oriented and collaborative professional to oversee contract administration activities for the Virtual Library of Virginia (VIVA), Non-JMU Cooperative Contracts, and selected university term contracts. This position plays a key role in supporting the procurement lifecycle, including contract establishment, renewal, termination, and purchase order administration, while ensuring compliance with University procedures and Commonwealth of Virginia procurement requirements. The successful candidate will manage fiscal accounting and reconciliation for VIVA's annual budget, including allocations, reimbursements, invoicing, budget monitoring, and financial reporting. This role works closely with consortium members, vendors, university departments, and state agencies to support effective contract management, financial stewardship, and operational excellence.

This position is on-site.

Duties and Responsibilities:

• Oversee the administration of VIVA contracts and university contracts, ensuring compliance with university policies, procurement regulations, and contract requirements.
• Manage contract lifecycle activities, including contract reviews, renewals, amendments, expirations, documentation, and records management.
• Support procurement processes related to the establishment, renewal, and termination of contracts and the issuance of purchase orders.
• Administer and reconcile VIVA's annual budget, including allocations, expenditures, reimbursements, invoicing, financial reporting, and fiscal year-end activities.
• Monitor contract and financial performance, identify issues, and collaborate with stakeholders to resolve compliance, payment, and operational concerns.
• Maintain accurate contract and financial records, prepare reports, and support audits and regulatory requirements.
• Provide oversight of Non-JMU Cooperative Contracts, including contract maintenance, renewals, records retention, and staff training.
• Serve as a resource to university departments, consortium members, vendors, and state agencies on contract administration and procurement matters.
• Support the university's SWaM initiatives, continuous process improvement efforts, and cross-functional administrative and technology operations through collaboration, training, and backup support.

Qualifications:

Qualified candidates should demonstrate:

• Knowledge of budgeting, financial management, accounting, and reconciliation processes.
• Knowledge of public procurement principles, practices, terminology, and contract administration.
• Experience reviewing, interpreting, and administering contracts, including ensuring compliance with applicable policies and procedures.
• Strong analytical and problem-solving skills with the ability to evaluate information, identify issues, and develop effective solutions.
• Excellent time management skills and the ability to organize, prioritize, and manage multiple projects simultaneously.
• Strong written and verbal communication skills with the ability to effectively interact with a variety of stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Access, and the ability to learn and apply new systems and technologies.
• Experience working with enterprise financial, procurement, and contract management systems such as PeopleSoft Finance, eVA, Cobblestone, Consortia Manager, or similar platforms.
• Demonstrated ability to work independently, exercise sound judgment, and maintain a high degree of accuracy and attention to detail.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

To apply, please visit: https://jobs.jmu.edu/jobs/contract-administrator-harrisonburg-virginia-united-states

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