"Coordinator of Dance Admissions - Classical & Contemporary Dance"

Job Summary

** This is an internal job posting intended for current TCU employees only. **

The Coordinator of Dance Admissions is responsible for implementing the dance student admission process by planning and executing the audition and admission process, facilitating engagement with prospective students, and developing effective recruitment strategies.

Duties & Essential Job Functions

1. Serves as the point of contact for TCU dance admissions by creating and managing recruiting and admission databases; maintaining application/audition files; coordinating web-based application service and communication with vendor liaison; identifying admission trends and making recommendations; contributes to team effort by accomplishing related results as needed.
2. Manages public relations by counseling prospective students and their families about admission/audition policies and procedures by phone, email, and during campus visits; guiding prospective students through the admissions process; gathering information on admission inquiries; utilizing databases for admission mailings and communications. Includes maintaining SCCD webpages, social media platforms.
3. Manages on-campus admission/audition program to promote the TCU educational experience; facilitating prospective student online admission application service; ensuring applicants receive communications pertaining to the status of their applications, audition process, and admission decisions; scheduling on-campus, off campus, and virtual auditions; training and assisting faculty and staff with technical support for online application service; coordinating staffing for audition programs and special events; communicating business services needs to Administrative Assistant in support of audition and recruiting events; tracking TCU and dance acceptances and communicating information to dance faculty and staff.
4. Coordinates with dance faculty, TCU Admissions, and Scholarship & Financial Aid office regarding applicants’ admission/audition status; reviews applications for completeness; communicating application status; scheduling prospective student campus departmental visits and informational meetings with faculty; supporting the SCCDance Director with scholarship decisions and allocations.
5. Collaborates in developing recruiting strategies; supporting on-campus, off-campus, and virtual recruiting programs; creating, editing, and collaborating on informational web and social media content and promotional publications pertaining to dance admission initiatives; representing TCU at recruiting events; assisting in marketing efforts by communicating marketing needs to departmental Marketing Committee Member and/or College of Fine Arts Marketing Coordinator.
6. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
7. Assists department staff with administrative functions including but not limited to planning and implementing office systems, layouts, equipment procurement, computing and facilities maintenance, and other general administrative tasks as needed.
8. Assists with departmental special events by arranging and attending meetings with other university offices; determining special event requirements and expediting services; providing coordination and assistance to the Administrative Assistant and/or Director of the SCCDance as needed.
9. Develops and manages databases for audience building, alumni communication and engagement, and strategic recruitment.
10. Performs other related duties as assigned.

Required Education & Experience

• Bachelors’ degree and 3 years of program management experience. OR High school diploma or GED equivalent and 5 years of program management experience.
• Experience working in a university performing arts program.

Preferred Education & Experience

• Academic admission experience in a higher education environment.
• Experience working with TCU admission practices.
• Experience working in a university dance program.
• Administrative experience, including supervisory experience.

Required Licensure/Certification/Specialized Training

• Adobe Creative Suite; Microsoft Office.
• Valid Texas Driver’s License.
• Must be insurable under the university motor vehicle requirements.

Preferred Licensure, Certification, and/or Specialized Training

• SLATE
• Acceptd

Knowledge, Skills & Abilities

• Knowledge of customer services techniques.
• Knowledge of strong people and organizational techniques.
• Knowledge of research techniques.
• Knowledge of interpersonal communication techniques.
• Knowledge of curriculum and degree requirements.
• Knowledge of university programs.
• Knowledge to trouble shoot software processes and data related issues.
• Skill in Microsoft Office Suite.
• Ability to perform out of town and overnight travel.
• Ability to balance multiple projects simultaneously.
• Ability to assume administrative functions and make independent decisions regarding daily activities.
• Ability to implement various admission programs and projects.
• Ability to interact with constituencies and peers.
• Ability to establish and maintain effective relationships with prospective students, parents, and alumni.
• Ability to review and make recommendations to improve, streamlines processes, and be in the compliance with policies.
• Ability to organize complex projects.

TCU Core Competencies

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations)

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment

• Work is indoors and outdoors and subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position but does involve some overnight travel.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

Employment Values Statement

Texas Christian University values Integrity, Engagement, Community, and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment to making a positive impact on our student-centered community. TCU is an equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring we are a workplace free from unlawful discrimination and harassment.