"Credentialing Coordinator, GME & Postdoc Programs (Education Vice Dean)"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Credentialing Coordinator, GME & Postdoc Programs who will assist with the coordination of credentialing and appointment activities for Graduate Medical Education (GME) and Postdoctoral Programs (PP). Provides final review of all Johns Hopkins School of Medicine (SOM) postdoctoral research fellows credentialing documentation and serves as the liaison between the Office of Postdoctoral Affairs and the SOM Registrar’s Office for all postdoctoral fellow appointment records. Serves as a member of the GME/PP administration team to ensure cross-coverage and customer service support for all GME/PP credentialing matters for the SOM.

Specific Duties & Responsibilities

• Review all credentialing requests pre-approved by the Office of Postdoctoral Affairs for completeness and compliance with JHU and SOM policies.
• Determine and assign appropriate data entry codes for Registrar’s Office Non-Student Learner (NSLIS) data system (department/division, benefits, visa, salary support, location) to ensure data integrity.
• Serve as liaison with the Office of International Services to update NSLIS for visa type and status and changes to permanent residency status. Ensure any changes are corrected in necessary documentation and communicated to all relevant parties.
• Review all postdoctoral fellow appointment data in NSLIS for discrepancies related to appointments and request corrections as needed.
• Provide relevant data to SOM Central Finance or JHU Benefits Office for health insurance billing
• Review changes and reappointments of postdoctoral research fellows, ensuring compliance with JHU policies
• Handle confidential and sensitive material for discussion with Associate Dean for Postdoctoral Affairs, Registrar’s Office, Office of International Services, and Sr. Associate Dean for Graduate Medical Education, as applicable. Maintain confidential records on issues related to trainees.
• Compile data and generate reports as requested by the Associate Dean for Postdoctoral Affairs and the Sr. Associate Dean for Graduate Medical Education to aid in decision-making.
• Process the annual assessment for JHPDA, Clinical Fellows Council, and OPDA Program Development accounts.
• Participate in training sessions provided for departmental credentialing coordinators.
• Provide cross-coverage/back-up support for clinical appointment review.

Minimum Qualifications

• High school diploma or graduation equivalent
• Three years of related experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Work experience in an academic or academic medical setting

Classified Title: Credentialing Coordinator
Job Posting Title (Working Title): Credentialing Coordinator, GME & Postdoc Programs (Education Vice Dean)
Role/Level/Range: ATO 40/E/03/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($54,080 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30 AM - 5:00 PM
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Admin GME Post Doc General Admin
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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