"Curriculum Systems Specialist"

Job Summary

This role is responsible for reviewing and managing Curriculum proposals and changes for compliance with institutional and state guidelines, Catalog production and management, updating required systems, including but not limited to Curriculum, Acalog, Web Content Management, and personnel via Outlook email and Microsoft Teams with related information, and maintaining the Registrar's Office website.

Responsibilities

The duties include, but are not limited to:

MODERN CAMPUS CURRICULUM SYSTEM (FORMERLY CURRICULOG):

• Serve as the system administrator for the university's electronic curriculum management software.
• Act as primary liaison for the review and routing of all curriculum proposals to ensure compliance with academic, institutional, and USG policies and reporting requirements.
• Communicate and coordinate regularly with faculty, department leaders, and administrators to facilitate the proposal process and resolve issues.
• Manage and monitor approval workflows and proposal hierarchies to ensure timely review and progression.
• Review, track, and report daily metrics to leadership on proposal activity and processing timelines.
• Build and modify electronic forms, fields, and workflow structures as needed to support process improvement.
• Conduct peer assessments and quality checks on form design, routing, and compliance.
• Remove or archive proposals as needed to maintain data integrity within the system.

CURRICULUM ADMINISTRATION:

• Review and process all curriculum proposals for administrative compliance with institutional and USG regulations and policies.
• Work collaboratively with academic units to ensure completeness, accuracy, and consistency of submitted proposals.
• Ensure approved changes are accurately reflected in the academic catalog and related systems.

MODERN CAMPUS CATALOG (FORMERLY ACALOG):

• Serve as the system administrator for the university's catalog management software.
• Build, edit, and maintain all catalog content to produce and publish the official university catalog.
• Coordinate the annual catalog review cycle, including generating review documents, tracking feedback, and ensuring 100% completion and approval prior to publication.
• Produce and publish both the online catalog and a comprehensive PDF version for archival and reference purposes.
• Communicate with catalog contributors across all colleges and departments to ensure updates are accurate and consistent.
• Manage and maintain archives of historical catalog editions.
• Conduct peer assessments on catalog content as needed.

COMMUNICATION AND COORDINATION:

• Monitor and respond to inquiries received through the Curriculog and Catalog resource email accounts, providing guidance and technical support to users at all organizational levels.
• Coordinate planning and timelines for publication of new catalogs while maintaining the current catalog in production.

WEBSITE AND DOCUMENTATION:

• Maintain Registrar's Office website content related to curriculum and catalog systems.
• Develop, update, and publish user guides and step-by-step instructional materials for system users.

TRAINING AND SUPPORT:

• Provide ongoing support and guidance to system users to promote consistent application of institutional policies and procedures.
• Facilitate and deliver training sessions for faculty and staff on system use and curriculum processes.

Perform other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and a minimum of three years' experience in a regionally accredited higher education institution or relevant work environment.

Preferred Qualifications

Knowledge of BANNER, Acalog, Curriculog, and Degreeworks.

Knowledge, Skills, & Abilities

KNOWLEDGE

• Proficient in Microsoft Office and other computer software/databases.
• Working knowledge of MS Office and other computer software/databases.
• Knowledge of university academic policy and procedures as it relates to Augusta University, in addition to University System of Georgia rules and regulations.

SKILLS

• Excellent interpersonal, written, and verbal communication skills.
• Detail-oriented with strong prioritization and organizational skills.

ABILITIES

• Ability to maintain confidentiality.
• Ability to find, evaluate, and recommend solutions to problems.
• Ability to formulate logical and objective conclusions and recommendations.
• Ability to demonstrate strong analytical skills to identify issues, determine sources of information, gather and synthesize data from multiple sources.

Shift/Salary/Benefits

Shift: Days; M-F (Work outside of the standard business hours may be required)

Pay Band: B11

Salary: $56,600/annually-$56,700/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled