"General Education Program & Divisional Curriculum Coordinator (Hybrid)"

About the Job

Reporting dually to the Assistant Vice Provost for Undergraduate Education and General Education (GE) Faculty Chair, the General Education Program and Divisional Curriculum Coordinator plays a crucial role in ensuring the successful implementation, maintenance, and ongoing improvement of the General Education Program and support of expanding curriculum in the Division of Undergraduate Education. In this role, the Coordinator is responsible for developing and maintaining efficient workflows and coordinating with various departments to ensure the effective delivery of Divisional curriculum. The Coordinator supports the Division of Undergraduate Education Executive Committee (DUE-EC), providing both administrative support and facilitating decision-making through their in-depth knowledge of campus policy, processes, and procedures to develop recommendations. Applying knowledge of department, School, and campus requirements, the Coordinator supports Divisional curriculum, including management of course proposals, semester scheduling, and organization of the annual University Catalog review process. The Coordinator also supports various Divisional processes, including monitoring of student compliance and academic personnel appointments.

KEY RESPONSIBILITIES

Program Coordination

• Oversee and manage all administrative tasks, timelines, and recordkeeping associated with the implementation, maintenance, and continuous improvement of the General Education (GE) Program including managing program workflows, policy implementation, conducting research on campus and systemwide academic policies, and collecting and analyzing data to inform programmatic decision-making.
• Coordinate General Education-related meetings, including those of the Division of Undergraduate Education Executive Committee and subcommittees/working groups
• Support the DUE-EC Faculty Chair(s) in scheduling, meeting logistics, creation of meeting agendas, and taking and disseminating committee meeting notes
• Create detailed memos and workplans for the effective and timely implementation of committee-approved action items.
• Facilitate cross-unit implementation of GE decisions by coordinating tasks across multiple units and collaborating with relevant stakeholders to ensure seamless integration of the GE decisions into related software platforms, while maintaining high standards of data accuracy.
• Conduct research and data analysis to support GE Program leadership in decision-making process.
• Design, develop, maintain, and evaluate systems and processes related to programs utilizing analytical methods to optimize efficiency and effectiveness.
• Provide direct supervision and mentorship to student staff, monitoring their performance and progress, and providing constructive feedback and coaching to support their professional development.

Business Process and Academic Appointment Management

• Promote positive cross-unit collaboration and build strong stakeholder relationships through effective communication, teamwork, and interpersonal skills.
• Utilize excellent written and oral communication skills in all aspects of the job, and edit outgoing communications to ensure consistency, while adhering to proper grammar, punctuation, spelling, and standard business formats.
• Maintain and regularly update resources related to the General Education Program on the program's website and internal records, ensuring that all materials are current, relevant, and easily accessible to all stakeholders.
• Create memos documenting GE or DUEEC decisions; manage program recordkeeping and communication with external partners.
• Use standard business tools, including office programs and webpage editing tools in performance of regular duties. May require use of advanced business tools or systems, including management of databases.
• Promote the GE Program through media, website and outreach activities, including participation in campus events such as Bobcat Day and classroom presentations.
• Process paperwork for academic appointments within DUE. Coordinate paperwork for review by Academic Personnel Office, assist DUE directors with student academic appointments, and prepare periodic staffing reports for DUE directors.

Divisional Curriculum Management

• Responsible for managing current and upcoming semester processes, including tracking enrollments, assigning instructors of record, ensuring scheduled final exam periods are accurate, and deployment of evaluations for courses managed by the Division (e.g., Undergraduate Studies (USTU), University Honors (HON), and ROTC). Maintain internal documentation of trends for future planning. Advise DUE instructors, including selecting appropriate courses based on intended learning outcomes and instructional content. Audit course scheduling to ensure alignment with approved curriculum.
• Devise solutions to classroom space and scheduling problems, considering the curriculum needs of students, instructors, and available options. Advise Divisional Leadership on complex curricular issues and recommend courses of action when new courses and programs are introduced.
• Collaborate with key stakeholders, including the Academic Senate and the Registrar's office, to ensure compliance with UC, campus, School, and Divisional policies and procedures.
• Utilize knowledge of course content and Senate requirements to facilitate the administrative review of new and revised course proposals in the curriculum management system. Provide support to faculty in navigating the curriculum management system.
• Manage the annual update to DUE portions of the UC Merced General Catalog.
• May support other campus-level curriculum and enrollment processes, including but not limited to management of placement exams

Data Collection & Assessment

• Collaborate with the DUE Assessment Analyst and GE Chair(s) on processes related to GE learning outcomes assessment and evaluation. Ensure implementation of administrative aspects of the GE assessment plan and maintain data related to program evaluation.
• Contribute to assessing unit goals and outcomes, including suggesting actions to respond to findings that may include recommendations for program improvements, changes to office practice, or identified opportunities for professional development of stakeholders.

Professional Development

• Maintain and develop skills through active participation and involvement in continuing education and professional development activities. Engage in on-campus professional development opportunities, including cross-unit and cross-divisional committee service, trainings, and networking events.

Qualifications

EDUCATION and REQUIREMENTS

• High school diploma and/or equivalent certification/experience/training.
• Bachelor's degree from an accredited university. (Preferred)
• High School Diploma or equivalent and five (5) years of administrative/clerical work experience, or the equivalent years of work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
• A bachelor's degree and one year of administrative work experience, which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position, are required. (Preferred)

CRITICAL KNOWLEDGE AND SKILLS

• Ability to use sound judgment in responding to concerns and challenges.
• Ability to build cross-unit collaborations through interpersonal skills and relationship building.
• Ability to self-manage, take direction and initiative.
• Working knowledge of common organization-specific and computer application programs.
• Ability to use discretion and maintain confidentiality.
• Experience working with faculty governance and/or curriculum. (Preferred)

Hiring Range

The full salary range for this position is Step 1: $29.03/hr. - Step 2: $42.34/hr. The hourly range the University reasonably expects to pay for this position is Step 1: $29.03/hr.

Job Closing Date
This posting will remain open until filled with initial applicant review expected to be on or around March 27, 2026.

This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

Remote/Hybrid eligibility: This position is eligible for a hybrid work schedule (minimum 3 days on-site). The work arrangement may be modified at any time in accordance with campus or departmental business needs.