Data Entry Specialist

Job Summary

We are seeking a meticulous and detail-oriented Data Entry Specialist to join our Enrollment Marketing team. This part-time position offers an opportunity to work closely with our marketing team and gain hands-on experience in structured data management, marketing operations, Salesforce CRM workflows, and reporting systems. The role supports the marketing efforts for our Graduate Business Programs and Executive Education.

Responsibilities

Primary Responsibility: Data Entry & CRM Management (75% of Time):

• Lead Data Management: Accurately input, validate, and manage structured lead data from multiple sources into Salesforce, ensuring data integrity, consistency, and usability for downstream campaigns.
• Automation & Process Flows: Map, build, test, and refine automation and data workflows to streamline processes and reduce manual errors.
• Data Entry Excellence: Enter information into computerized information systems with a strong emphasis on precision and accuracy.
• Verification & Review: Thoroughly review and verify input against source documents for accuracy and completeness, making necessary corrections.
• Document Management: Maintain document master files for backup and verification purposes, ensuring all records are well-organized and up-to-date.
• Data Reporting: Run queries, validate outputs, and generate reports to support campaign execution, performance analysis, and decision-making.
• Data Quality & Troubleshooting: Identify, investigate, and resolve data inconsistencies or errors across systems; proactively flag upstream issues that could impact campaign execution or reporting accuracy.

Supporting Responsibilities (25% of Time):

• Administrative Support: Provide general support to the Marketing team. May also involve limited administrative or clerical support as needed; priority is given to data accuracy, systems support, and marketing operations.
• Marketing Analytics: Analyze and monitor the effectiveness of marketing efforts, including email and text message campaigns, through analytics and metrics.
• Market Research: Conduct market research and recommend strategies, promotional materials, vendors, and communication methods that align with program goals.
• Web Support: Depending on skill set and interest, may aid in the development and maintenance of web pages.
• Additional Duties: Perform other job-related tasks as assigned to support the overall marketing strategy.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

• Two years of data entry, data operations, or related technical experience or equivalent coursework (e.g., information systems, analytics, computer science, business analytics; one year of education can be substituted for two years of related work experience).
• Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills are also required.
• The hiring department may require a minimum typing ability.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Highly detail-oriented with strong organizational skills.
• Critical thinking and problem-solving abilities, with a willingness to ask questions and suggest improvements.
• Comfortable participating in virtual meetings for training and guidance.
• Advanced Excel skills (e.g., lookups, pivot tables, structured formulas)
• Comfort working with structured or relational data
• Experience with Salesforce or other CRM systems
• Ability to work independently within systems-based workflows
• Exposure to databases, automation tools, or light scripting (SQL, Python, R) a plus

Special Instructions

• Requisition Number: PRN16747N
• Full Time or Part Time? Part Time
• Work Schedule Summary: We will work together to create a flexible schedule that accommodates your other commitments. However, consistency in your availability and work hours will be necessary to ensure smooth operations and timely completion of tasks. This job is considered “essential.” Therefore, it is required that the employee work on campus, in person.
• Department: 00033 - Executive Education
• Location: Campus
• Pay Rate Range: $15 - $17.50
• Close Date: 3/13/2026

To apply, visit https://utah.peopleadmin.com/postings/196092