"Data Specialist, Student Records"

Job Details

Posting Number: PG194205EP

Internal Recruitment: No

Working Title: Data Specialist, Student Records

Anticipated Hiring Range: $70,000 - $76,000

Work Schedule: Monday-Friday, 8:00am - 5:00pm

Job Location: Raleigh, NC

Department: Registration And Records

About the Department: NC State’s Division of Enrollment Management and Services (EMAS) fulfills a critical role for the university as the steward of student record data. This responsibility entails ensuring the confidentiality, integrity, and availability of student record data on behalf of the university’s 36,000+ actively enrolled students, and many more alumni. By successfully doing this, EMAS empowers the university to ethically, and accurately, use student record data to make sound decisions in pursuit of its overall mission.

Essential Job Duties: The Data Specialist position is part of the Office of Registration & Records (R&R) within Enrollment Management and Services. The person in this position will be looked to as a leading expert on student record data and reporting. This will require developing an understanding of student record data in NC State’s Student Information System (SIS) and the various R&R processes that generate it. The Data Specialist will be surrounded by data team colleagues and R&R staff that will help develop the knowledge to become a student record data expert at the university.

The Data Specialist will support the following efforts:

• Develop and maintain student record reporting for the Office of Registration & Record so it can effectively provide services to students and the university.
• Interface with various campus stakeholders to understand student record data needs and provide appropriate reporting solutions.
• Contribute to the documentation of student record data to ensure common knowledge of what the data represents and how it is generated.
• Serve as a leading expert on various campus-wide initiatives that require expertise on student record data, such as the UNC System Student Data Mart and enterprise data initiatives.
• Develop and maintain Student Information System (SIS) queries and dashboards that allow for automated student record data reporting to the campus.
• Participate in data quality initiatives that ensure student record data is accurately captured and ready for use by the campus.
• Lead short to medium-term analytics projects that require working cross functionally.

Other Responsibilities: Other duties as assigned.

Minimum Education and Experience: Bachelor’s degree in a related field with zero – two years of relevant experience OR an equivalent combination of education, training and relevant experience.

Other Required Qualifications: Ability to follow security procedures and work with secure/confidential student record data; Ability to collaborate with others and to work in a team environment; Ability to ensure student record data integrity; Strong communication skills and ability to understand campus student record data needs; Ability to meet deadlines and manage competing priorities in a fast-paced environment.

Preferred Qualifications: Experience with data visualizations (such as SAS Visual Analytics, Tableau); Experience working in a university or college setting.

Required License(s) or Certification(s): N/A

Valid NC Driver's License required: No

Commercial Driver's License required: No

Job Open Date: 08/25/2025

Anticipated Close Date: Open Until Filled

Special Instructions to Applicants: In addition to your application please submit a cover letter, resume, and contact information for at least three professional references.

Position Number: 00041267

Position Type: EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.0

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Department ID: 320201 - Registration And Records