"DCG Central Supply Supervisor"

Job Summary

The duties include, but are not limited to: Supervise, coordinate and participate in all activities concerning the Central Supply and Lab Tracking areas in the Dental College of Georgia. Responsible for supervising the daily operations of lab tracking; managing the flow of lab cases through the DCG to internal and external labs. Responsible for maintaining inventory of implant parts, bone material and precious metals. Responsible for timely receipt, distribution, and shipping of supplies and equipment for the Dental College of Georgia. Responsible for the direct supervision of 7 staff members. Provides support and monitors activities to ensure compliance with instructional goals and adherence to DCG and state guidelines. Act as a liaison between DCG and suppliers regarding inbound and outbound shipments; ensuring any delivery problems are resolved in a timely manner. Assists in developing and maintaining current departmental policies and procedures; communicating these policies and procedures with departments and employees; as well as providing and maintaining departmental reports for administrative and regulatory purposes. Responsible for managing employee leave requests and maintaining those employees time through OneUsg.

Responsibilities

The duties include, but are not limited to:

SUPERVISION AND MAINTENANCE: Supervise the distribution of supplies that are dispensed to the Central Dispensaries from Central Supply. Ensure the proper documentation is kept by staff concerning the issuing and receiving of supplies. Order inventory and ensure distribution of all materials and supplies for preclinical and clinical activities. Maintain and monitor accurate inventory of all commonly used supply items and ensure that sufficient quantities are on hand to meet the demands of the school. Work with purchasing, warehouse, and vendors to resolve problems and discrepancies concerning orders and deliveries for the school. Place orders through PeopleSoft, HMM and/or Healthy Shop and Axium as needed.

DAILY TASKS: Supervise the daily flow of dental lab cases (both internal and external) Ensure all cases are logged into the database and monitor for timely processing and patient account payment. Monitor pickup and delivery of cases by external labs. Reconcile lab invoices and submit paperwork for payment. Coordinate with labs for discrepancies in charges and problems with pickups and deliveries. Manage inventory of implant parts, bone material precious metals and bleaching kits for the college. Monitor adherence to the CDM Implant Policy. Monitor inventory levels to Stay adequately stocked of patient care. Place orders for parts and material through PeopleSoft as needed. Maintain gold ledger. Ensure all inventory issued in excess is returned in a timely manner, Charge providers if inventory is not returned.

STRA AND RESIDENT COURSES: Coordinate efforts to ensure all items needed are available for STRA and Resident Courses. Management of supplies needed for all hands-on continuing education courses.

PROCEDURE MANUAL: Maintain a procedure manual for Central Supply and Lab Tracking. Update manual quarterly and provide Manager with a copy. Meet with Manager regularly to review departmental and staff issues.

PROPERTY MANAGEMENT COORDINATOR: Serve as the property management coordinator for the department equipment property account.

INVENTORY CONTROL: Manage, the Central Supply and Lab Tracking chemical inventory control and storage program.

STAFF SUPERVISION: Direct supervision of 6 staff members. Responsible for training. Time management and performance reviews.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

organization with two years of experience in inventory management.

Preferred Qualifications

Associate's degree from an accredited college or university with experience in purchasing, management of supply inventory, and accounting. Dental supply knowledge.

Knowledge, Skills, & Abilities

KNOWLEDGE
Knowledge of the principles of infectious disease transmission; infection prevention and control. Knowledge of dental instruments, supplies, equipment and procedures

SKILLS
Proficient in Microsoft Office and other computer software/databases.

ABILITIES
Ability to maintain confidentiality.
Detail and team oriented
Excellent interpersonal, customer service, written and verbal communication skills
Ability to learn new software, particularly patient management software
Familiar with various dental operations
Ability to multi-task

Shift/Salary/Benefits

No specific salary information provided.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291409&PostingSeq=1