"Dean, Enrollment Services"

Description

SUMMARY DESCRIPTION

Under administrative direction, plans, organizes, and provides equity-minded leadership and direction for the Enrollment Management Unit, including all assigned student support operations, activities, programs, and services which may include, but are not limited to, admissions and records, outreach, dual/concurrent enrollment, binational/international student programs, financial aid, veterans services, evaluations, and assessment; oversees planning and program development in accordance with missions, goals, and objectives of the District and assigned areas; assumes responsibility for making decisions necessary for the effective operation of assigned student affairs programs; fosters cooperative working relationships among District divisions and with various public and private groups; provides highly responsible and complex professional assistance to the Assistant Superintendent/Vice President, Student Affairs in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the Assistant Superintendent/Vice President, Student Affairs. Exercises general direction and supervision over assigned faculty and staff.

DISTINGUISHING CHARACTERISTICS

This is an Academic (Educational) Administrator classification that oversees, controls, and directs student programs, services, and activities as assigned, including short- and long-term planning, program development, and administration of program policies, procedures, and services. This classification provides assistance to the Assistant Superintendent/Vice President, Student Affairs in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of education policy and District functions and activities and the ability to develop, oversee, and implement projects and programs in a variety of areas. The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines. Responsibilities include coordinating the activities of the assigned areas with those of other District divisions and outside agencies and managing and overseeing the complex and varied functions of the assigned area. The incumbent is accountable for accomplishing planning and operational goals and objectives and for furthering District goals and objectives within general policy guidelines.

Qualifications

EDUCATION AND EXPERIENCE

A Masters degree AND One (1) year of formal training, internship, or leadership experience reasonably related to the administrators administrative assignment.

Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

KNOWLEDGE AND ABILITIES

Knowledge of:

• Administrative principles and practices, including goal setting, budget development, program development, implementation, and evaluation.
• Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Applicable policies, procedures, goals, and objectives of the assigned program and service areas.
• Applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.
• Educational policy analysis and research trends affecting community colleges.
• Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff in work methods and procedures.
• Theories, principles, and practices associated with higher education curricula and instruction, student support services, student learning, and student success.
• Contemporary issues of inclusion, social justice, diversity, access, and equity as related to higher education.
• Methods and techniques for the development of presentations, business correspondence, research and reporting, and information distribution.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.

Ability to:

• Develop and implement goals, objectives, policies, procedures, and work standards for the department and assigned program areas.
• Provide administrative and professional leadership and direction for the department and assigned area.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare and present comprehensive and effective oral and written reports.
• Develop and monitor budgets and effectively utilize resources.
• Select, train, motivate, and evaluate the work of faculty and staff; train faculty and staff in work methods and procedures.
• Effectively manage priorities in complex and diverse operational units.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, physical ability, and ethnic backgrounds of community college students.
• Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Understand scope of authority in making independent decisions.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

JOB DESCRIPTION: Dean, Enrollment Services

Duties

ESSENTIAL DUTIES

1. Assumes leadership responsibility for assigned student programs, services, and activities and for the effective use of resources to enhance student services planning, student success, and overall program and service quality.
2. Manages the selection, training, and motivation of staff, faculty and administrators; evaluates and reviews work for acceptability and conformance with District standards, including program and project priorities; provides leadership in the professional development of assigned staff and administrators; in accordance with District policy and procedures, coaches faculty and staff toward improved performance; implements disciplinary procedures; recommends hiring or termination; responds to staff questions and concerns.
3. Oversees the overall quality of assigned services by developing, reviewing, and implementing policies and procedures to meet regulatory requirements, educational standards, and District needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
4. Establishes partnerships with high schools, colleges, agencies, and other groups whose activity is related to student support services; provides leadership in the establishment of new partnerships or programs with feeder school districts, colleges, and other agencies.
5. Oversees and participates in conducting a variety of analytical and operational studies regarding programmatic activities; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
6. Monitors changes in laws, federal and state regulations, and technology that may affect District operations and area of assignment; implements policy and procedural changes as required.
7. Oversee the operation and maintenance of the student records system including the collection and distribution of District attendance accounting records and final grade rosters; monitor and ensure compliance with state attendance accounting regulations; develop and implement procedures to ensure District compliance; prepare District apportionment reports for submittal to the state.
8. Oversee the preparation for Enrollment Services Unit audits; confer with auditors to implement recommendations; Monitor state MIS Data elements; oversee the development and update of District admission applications to ensure proper reporting to the state.

Supplemental Information

SALARY SCHEDULE: Administrators

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE: Any application received after the deadline is not guaranteed a review.

December 10-January 11, 2026	Position advertised; District receives applications
January 11, 2026	Initial screening deadline for guaranteed consideration.
January 19-23, 2026	Reviewing of applications.
January 26-30, 2026	Search Committee interviews candidates.
February, 2026	Tentative employment start date pending Governing Board approval.

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position. Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an equivalency application.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).