"Department Coordinator"

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: <https://www.csun.edu/about-csun>.

Major Duties

Under general supervision, the Department Coordinator independently coordinates administrative and logistical support across diverse university programs and events, maintains essential operational records, and provides primary liaison services during events. This position demands proactive communication, the ability to manage multiple concurrent tasks, and the coordination of student assistants and volunteers. Duties also encompass comprehensive clerical and administrative support, detailed management of student payroll activities, and overseeing procurement and travel logistics. The coordinator ensures that all operational procedures and practices are effectively maintained, troubleshoots administrative issues, and provides exceptional customer service to students, staff, faculty, and external stakeholders.

• Coordinating and/or assisting with general program development for New Student & Family Programs, Commencement/Honors Convocation ceremonies, and other Signature Events.
• Independently handle multiple work unit priorities and projects.
• Coordinates clerical and administrative support functions of the program office.
• Responsible for student assistant recruitment, including posting of job openings; conducting interviews, recommending candidates, training, scheduling, leading, monitoring, overseeing, and providing input for evaluations.
• Coordinates large-scale/complicated travel and registration arrangements for Director/Senior Coordinator and other professional/student staff as needed for programs, retreats, conferences, professional organization memberships, etc., and is the initial travel approver.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: <https://mycsun.box.com/s/tnotcb40veaf0gev30kkacdddggwninr>

Qualifications

Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity, exercising independent judgment and leading the work of others. Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience. Advanced training in Microsoft Excel is highly desirable.

Knowledge, Skills, & Abilities

Strong interpersonal and communication skills to effectively build and sustain relationships across all organizational levels and external vendors, facilitating clear communication and efficient coordination for diverse campus events. Exceptional organizational and analytical abilities, demonstrating proficiency in independently managing multiple priorities, analyzing detailed student data, coordinating complex logistics, and accurately handling administrative tasks related to major university programs and ceremonies. Proficient in administrative and clerical skills to effectively coordinate office support functions, maintain detailed operational records, and efficiently manage departmental resources. Ability to troubleshoot administrative issues proactively, ensure excellent customer service, and maintain accurate, updated information to support students, staff, faculty, administrators, and community members involved with the program.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Coordinator / 1035 / 2. The anticipated HIRING RANGE: $4058 - $4517 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position.

General Information

Applications received through August 24, 2025 will be considered in the initial review, and review of applications will continue until the position is filled. This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment. Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: [www.csun.edu/careers]. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.