"Special Events Coordinator"

The Special Events Coordinator is a key member of the University Events team, responsible for the planning, coordination, and execution of a wide range of University-wide events. This role also serves as a liaison for external clients hosting events on campus, ensuring a seamless experience that reflects the values and standards of St. Catherine University.

• Collaborate with internal University offices and vendors to plan, coordinate and execute events. Typical internal offices include The President's Office, Catering, Communications, Campus Ministry, Public Safety, Facilities, printing services, Alumni Relations, The O'Shaughnessy, and Accessibility Services.
• Chair university event planning committees and serve on planning committees such as Opening Celebration, Feast of St. Catherine, Feast of St. Joseph, Hugh Derham lunch, Board of Trustee annual dinner, and more. Serve as co-chair of the Commencement planning committee.
• Create and produce detailed event runs of show, staff communications, and guest confirmations. Manage budget planning documents, and create post-event reports.
• Recruit, train, and oversee internal volunteers for events.
• Engage with prospective external clients for weddings, funerals, other event space rentals, and site tours.
• Submit confirmations, invoices, contracts and payment reconciliation through our event management system, EMS.
• Coordinate with internal departments to execute external client events.
• Work with external vendors for event services (catering, florists, valet parking, photography, musicians and entertainment, transportation services, AV, decor and equipment rentals).
• Coordinate table assignments for donor events.
• Advise other University offices on their event planning.
• Enhance decor for events managed by other University offices.
• Other duties as assigned.

Salary: $46,716 - $54,000

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

• Fourteen (14) paid holidays and paid 'gift' days when the University is closed.
• Free tuition for employees and reduced tuition for their families after one year of service.
• Health, dental, and vision insurance.
• 403b retirement plan access.
• Accrued sick time.
• Paid parental leave after one year of service.

Minimum Qualifications:

• Bachelor's Degree
• Two (2) years of full-time experience coordinating events/planning logistics for multiple events at a time
• Customer Service Experience
• Experience using meeting room technology including Zoom
• Schedule flexibility to run events outside of business hours
• Ability to lift 30 lbs throughout the course of a workday
• Proficiency with Microsoft Office and Google Suite

Preferred Qualifications:

• Event sales experience
• Experience using a software reservation database system or CRM
• Experience supervising volunteers
• Experience using Extron technology
• Experience organizing a high volume of details for multiple events with flawless execution