"Department Secretary: Office of Assoc VP for SA - Engagement"

Job Summary/Basic Function

About the position:

Provide administrative assistance to the Associate Vice President for Engagement (AVP) in the division Student Affairs (AVP for Engagement), the office of Student Conduct and Community Standards. This position reports to the AVP for Engagement with coordination of services provided to other offices within the division of Student Affairs as assigned.

Join Our Team at Millersville University!

Position Salary: $40,685.00 annually
Plus a generous benefits package designed to support your well-being and future:

• Comprehensive Health Coverage – Medical, dental, and vision insurance
• Group Life Insurance
• Retirement Plans – Choose from two excellent options
• Tuition Waiver – Invest in your education or your family's
• Paid Time Off – Vacation, sick leave, and holidays to recharge
• Full Benefits Summary(PDF)

Why Millersville?

Nestled in beautiful Lancaster County, Pennsylvania, Millersville University is a proud member of Pennsylvania's State System of Higher Education. We're known for:

• Strong student-faculty connections
• 70+ undergraduate and 24 graduate programs
• A stunning campus and vibrant community
• Outstanding job placement for graduates

With over 66,000 alumni across the globe, our impact is far-reaching—and growing.

Our Mission & Values:

At Millersville, we live by our EPPIIC values of Exploration, Public Mission, Professionalism, Inclusion, Integrity, and Compassion.
We are deeply committed to Inclusive Excellence—creating a welcoming, supportive environment where everyone can thrive. We believe diversity is a strength, and we actively seek individuals who bring unique perspectives and experiences to our community.

Equal Opportunity for All:

Millersville University is an equal opportunity employer. We welcome applicants from all backgrounds and are committed to providing a workplace free from discrimination. Individuals from traditionally underrepresented groups are strongly encouraged to apply.

Required Qualifications:

• One year as a Clerical Assistant 2 OR one year of moderately complex clerical experience OR any equivalent combination of experience and training.
• Excellent oral, written, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Word and Excel.
• Demonstrated experience with database management and monitoring budgets.
• Ability to:
  • proofread information for conformance with prescribed standards.
  • adapt quickly to changing student and employee needs.
  • always maintain confidentiality and discretion.
  • provide exemplary customer service.
  • organize, prioritize, meet deadlines, and follow up on assignments,
  • perform detailed work involving written information.
  • learn new skills as needed.
  • work independently and in coordination with others.
  • establish and maintain positive internal and external working relationships with a diverse campus community.
  • oversee student workers.
• Demonstrated organizational, analytical, and critical thinking skills.
• A sense of urgency and attention to deadlines and details.
• Ability to work with students of diverse cultures, racial and ethnic groups.
• Knowledge of office procedures, policies, forms, and various office filing systems.
• Commitment to inclusive practices and working with diverse student populations.
• Successful interview (Including Word and Excel tests).
• Successful completion of three background checks.

Preferred Qualifications:

• Bachelor's Degree
• Six months of experience in a Higher Education setting.
• Experience working directly with students and student organizations, vendors, and community organizations.
• Experience with software systems including, but not limited to, the following:
  • Campus Labs Org Sync or Engage platform.
  • BANNER, SAP/Sourcepoint, Ad Astra, Cascade, Desire to Learn (D2L), Hyperion, and/or Qualtrics.

Days Worked: Monday – Friday
Hours/Shift worked: 8:00 a.m. – 4:30 p.m.