"Departmental Accounting Assistant (Remote) - Department of Medicine Business Office"

Position Summary

Position coordinates purchasing, billing and collection activities, including maintaining statistics, records or accruals, and assists in grant or budget preparation and payroll.

Job Description

Primary Duties & Responsibilities:

• Monitors and purchases office supplies and lab equipment, facilitates price comparisons and maintains equipment inventory and asset records.
• Processes receiving of division purchase orders and approval of documents.
• Maintains division funds and accounts, assigning account numbers to orders ensuring compliance with granting agency guidelines, using Financial system, AFMS or similar systems.
• Prepares requisitions, check requests, petty cash reimbursements, reconciles monthly ledgers and monitors open encumbrances.
• Processes payroll, changes of status and attendance records for academic and nonacademic employees.
• Assists in grant and budget preparation.
• Provides back-up coverage for clinical secretary and Division Administrator when needed.

Working Conditions:
Job Location/Working Conditions
Normal office environment.
Physical Effort
Typically sitting at desk or table.
Repetitive wrist, hand or finger movement (PC Typing).
Equipment
Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Accounting/Bookkeeping (2 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.

More About This Job

Required Qualifications:
Some college-level accounting coursework.

Preferred Qualifications

Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Accounting Methods, Accounting Reconciliation, Budget Preparation, Check Requests, Financial Systems, Grant Preparation, Office Equipment, Ordering Office Supplies, Payroll Processing, Petty Cash Management, Purchase Order Processing, Spreadsheets

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Scheduled Hours

40