General Statement of Job
Reporting to the Executive Director of the Student Success Center, the Director of Academic Support Services provides direction for services that contribute to the overall success of the Student Success Center. The Director of Academic Support Services works collaboratively to evaluate, develop and enhance appropriate aspects of academic support that promote student learning and success to improve student life and retention. The Director is responsible for the development, implementation, and…
evaluation of policies, procedures, and programs regarding academic support for all areas of the department.
Essential
Duties:
Director of Academic Support Services
- Develop, coordinate, implement, manage, and promote the
university's advising academic support services, which may include one or more of the following programs offered through the Student Success
Center: advising, academic recovery, tutoring, disability services, orientation, special student population programming, student employment,
first-year experience, and others.
- Contributes to the vision and goals of the Student Success Center and articulates
this vision through the creation of programs that support these goals, including program development, oversight, and the gathering and
dissemination of all necessary program assessment data and reports.
- Assists with the coordination of campus-wide
procedures for academic advising across the various schools and colleges including, change of major, freshman follow-up, at-risk student
identification, and proactive outreach.
- Work closely with academic success coaches, career services, and student success
personnel to provide holistic student support
- Ensure students are provided consistent, accurate and prompt advising and
academic support services.
- Establish resources for use of various University departments to aid in the delivery of
integrated advising and transition services.
- Collaborates with various offices to integrate and offer academic support
services as part of the orientation and onboarding process for new students
- May serve as Department Chair for students
who are undeclared, seeking a Bachelors of General Studies and Bachelors of Applied Science to ensure that graduation requirements are
completed, and degree is earned.
- Serve as Co-Chair of the Academic Advising Council, collaborating with University units
to develop and distribute communications related to the advisement of students, and coordinate ongoing training for faculty and professional
staff advisors
- Maintain shared governance over the development of the Master Advisor Training Program and continuous
learning modules and workshops.
- Supports the University Experience Curriculum in collaboration with the Executive
Director, inclusive of curriculum design, instruction, and course assistant recruitment and development.
- Serves on
various committees as assigned.
- Identify and enhance existing programs and services as well as set direction for future
phases of academic support programming to include efforts designed to serve both the general student population as well as special student
populations such as at-risk students, commuter students, non-traditional students, veterans, and graduate students.
- Serve as the administrator for the Student Management Software and early alert (i.e., Lion Alert) system.
- Carry out
supervisory responsibilities for academic success coaches tasked with advising academic support responsibilities in accordance with
University policies and applicable laws, which include interviewing, hiring, and training employees; Planning, assigning, and directing
work; Appraising performance; Rewarding and disciplining employees; Addressing complaints; and resolving problems.
- Implement an effective data-informed system for informed decision-making and assessment, which includes processes for feedback and
improvement, to evaluate efforts and results to ensure effective and efficient engagement and support services are provided to students
through academic support programs.
- Participate in divisional and college-wide committees and efforts to support and
improve student life, retention, and graduation.
- Stay informed on current national trends in higher education and remain
current in the field of advising; incorporate knowledge into the Student Success Center programs.
- Provide effective
management of the University's fiscal resources including fiscal responsibility for assigned budgets and assists with the overall
supervisory authority for the budget process in the Student Success Center.
- Oversee website management, promotions and
publications, and internal and external communication for academic support services.
- Make decisions regarding academic
suspension appeals and academic bankruptcy petitions and program development.
- Assist with targeted student success
efforts for various cohorts of MSSU students.
- Collaborate with other University offices and personnel to fulfill the
Student Success Center mission, objectives, and goals.
- Within the context of student success, this position is
responsible for setting strategic goals, making decisions, recommendations, success based on extensive research and the input obtained from
the appropriate constituencies within the University (Academic Affairs, Admissions, Registrar, Career Services, Student Success Center,
etc.)
- Maintain an advisee load as an Academic Success Coach.
Success Coaching
- Serve
as a primary advisor (as needed), assisting students with degree audits/plans of study, course scheduling, and course registration for
undeclared students and students pursuing Bachelor of General Studies Bachelor and Applied Science degrees.
- Provides
systematic and frequent coaching on an individual and group basis related to academic success, personal and/or professional development,
career/major exploration activities, learning strategies and study skills specific to course materials, resume writing best practices,
interview strategies, application strategies, and job search skills using computer guidance systems to improve student success in accordance
with the University mission. Assists students in developing self-efficacy and motivates students to practice self-regulation in taking
ownership of their academic success.
- Maintain knowledge of current academic and institutional policies and procedures
unique to the institution, and educate and assist students in complying with such items including but not limited to Graduation
Requirements, Academic Standards of Progress, Academic Probation, Academic Suspension, Academic Bankruptcies, Pre-requisites, Co-requisites,
Course Sequencing, Admissions Requirements, New Programs, etc.
- Foster relationships with institutional faculty and staff
to provide appropriate and accurate academic plans and referrals for students working with the Student Success Center. Refers students to
appropriate academic, personnel, and support resources and collaborates with others to monitor and accelerate the academic progress of the
students referred.
- Monitors and accurately documents progress of students in caseload with check-ins, scheduled meetings
or proactive outreach and communication, responding to students' questions, concerns, and needs.
- Assists with outreach
to and follow-up with students who are on academic probation or who have been referred through the MSSU early alert online system referred
to as Lion Alert.
- In consultation with the Registrar's Office and/or Transfer Guide, unofficially evaluate and determine
the transferability of credits.
- Present outreach programming and workshops to students in classroom settings, residence
halls, and student organizations.
- Teaches 2 credit hours per academic year (fall, spring, summer), if needed, in the
University Experience Curriculum.
- Assists with working events hosted by the Student Success Center. Occasional
nights/weekends are expected with event management.
- Assists with creating and/or maintaining student resources (guides,
handouts, manuals, etc.) published by the Student Success Center.
- Maintain competency and professional currency through
self-directed professional reading, professional association memberships, attendance to conferences, workshops, institutional, and
departmental professional development programs.
- Participate in departmental assessment processes.
- Contributes to the overall success of the Institution's mission by performing all other duties and responsibilities as assigned.
Other Duties
- Perform other duties as assigned by the Associate Vice President for Student Success and the
Executive Director of the Student Success Center.
Education, Experience, and Licenses
- Master's degree
from an accredited four-year college or university.
- Minimum of five years of work-related skill, knowledge, or
experience is required; or an equivalent combination of education and experience.
- Strong computing skills and knowledge
of relevant technologies (basic website maintenance and design, learning and management systems, and other academic support and
administrative systems) are required.
- Ability to speak effectively in front of large groups, demonstrated effectiveness
in working with diverse people in a variety of situations and demonstrated ability to work effectively and efficiently in a dynamic,
fast-paced, team-oriented atmosphere.
- Three (3) years' experience in higher education leadership with progressive
responsibilities preferred.
- Preferred experience providing academic support to students in a college-level setting;
experience in college-level teaching, presenting workshops, and academic advising; supervisory experience; experience in the fields of
tutoring, learning assistance, tutor certification and/or other related student learning/development programs at a university; experience in
academic and student support programs and initiatives.
Knowledge, Skills, and Abilities
To perform this job
successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of
the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
- Ability to prepare and/or process purchase orders.
- Ability to manage or administer
grant funds.
- Ability to establish policies for using, acquiring, and/or maintaining technology systems.
- Ability to meet the mental demands of the position.
- Knowledge of academic advising policies and procedures.
- Possess management and supervisory skills.
- Possess interpersonal and human relations skills.
- Ability to relate effectively with students, institutional personnel, and members of the public.
- Ability to
communicate and maintain relationships.
- Ability to instruct.
- Excellent interpersonal, verbal, and
written communication skills.
- Ability to work collaboratively as part of a team environment. Strong teamwork skills,
high level of energy, and ability to work independently. Ability to manage workload both independently and as a team.
- Ability to effectively present information to administrators, faculty, staff, regulators, students, public groups, and/or board of
regents.
- Ability to create and manipulate spreadsheets to create meaningful reports.
- Ability to
manage Learning Management Systems such as Blackboard Ultra.
- Ability to engage with individuals of different cultures,
backgrounds, or experiences.
- Ability to use small office equipment, including copy machines or multi-line telephone
systems.
- Ability to use computers for data entry, word processing and spreadsheets.
- Ability to use
highly technical computer applications, such as Banner, Microsoft Office (Word, Excel, Access, PowerPoint), and other web-based applications
to perform office duties.
- Ability to read, analyze, and interpret common scientific and technical journals, financial
reports, and legal documents.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
- Ability to maintain highest level of confidentiality in accordance with the Family Educational Rights and
Privacy Act (FERPA).
- Ability to be organized, flexible, and manage self, work time, and workspace effectively.
- Ability to make ethical decisions in doing what is best for both students and the University.
- Ability to
practice high ethical standards, adhere to FERPA standards, and the practice confidentiality with work-related information including
employee information.
- Requires the ability to make recommendations that impact the budget.
- Ability
to read, analyze, and interpret common business and technical journals, financial reports, and legal documents.
- Ability
to respond to common inquiries or complaints from students, regulatory agencies, administrators, members of the Board of Governors or
members of the general public.
- Ability to calculate figures and amounts such as discounts, interest, proportions, and
percentages.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and
concrete variables.
Physical Demands/Work Environment
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly
required to sit; use hands to finger, handle, or feel including the use of a computer keyboard; reach with hands and arms; and talk or hear
including the use of a telephone. The employee is frequently required to stand; walk; reach with hands and arms; and stoop or kneel. The
employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job includes close vision, distance
vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The noise level in the office work environment is
usually moderate with frequent occasions of multiple conversations in process.
NOTICE: The above job profile does not include all
essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and
discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to
determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.
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