"Director, Facilities Administration"

JOB SUMMARY

The Director, Facilities Administration oversees the direction for parking and card services, transportation, space planning, union payroll and the Universitys facilities data management system; promotes an environment of integrity and collegiality that stimulates staff to work at their optimum performance levels.

PRIMARY JOB RESPONSIBILITIES

• Oversees and monitors departmental activities; assists with reviewing and implementing changes and enhancements that support the Universitys mission, vision; recommends appropriate policy and operational revisions that will enhance the overall effectiveness of the programs
• Provides leadership and conducts bi-annual performance communications; recommends appropriate revisions and/or technology to enhance overall operations and programs
• Ensures that appropriate controls are in place related to cash handling including collection of money, deposits, customer invoicing, and ensure regular control audits of revenue and sales are performed. 
• Maintain productive working relationships with internal departments, external partners, and contractors.
• Provides leadership and direction over the Data Management department which provides support for Facilities Management systems that are used for space planning, maintenance work orders, real estate data tracking, construction services, annual campus space audit and equipment management. Manage and address concerns, issues and/or problems that arise and recommend solutions
• Establishes and monitors procedures to ensure data integrity; provides oversight to ensure data is provided accurately and timely in a manner that meets the objectives of end user
• Prepares and monitors annual budgets/projections; identifies mandated costs, capital requests and monitors special contractual agreements
• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of facilities operations, services, and related administrative processes
• Knowledge of parking, card services, transportation, and space planning functions
• Knowledge of data management systems used for facilities, space, audit, and equipment tracking
• Ability to recommend policy revisions, operational improvements, and technology enhancements
• Ability to analyze issues, identify concerns, and recommend effective solutions
• Ability to manage revenue tracking, control audits, and financial reporting processes
• Strong conflict resolution and coaching skills
• Excellent written and verbal communication skills
• Strong customer service skills
• Advanced Microsoft skills including Excel and Word
   

MINIMUM QUALIFICATIONS

• Bachelor's Degree in Accounting or Finance
• Five years of related work experience
• Staff supervision and team leadership experience
• Revenue tracking and reporting experience
• Experience with budgeting and finance systems