"Director of Campus Events and Conference Services"

Job Details

Shenandoah University’s Office of Student Affairs and Campus Services is accepting applications for a Director of Campus Events and Conference Services. This is a full-time benefited position located on our main campus in Winchester, Virginia.

Director of Campus Events offers comprehensive expertise in strategic planning, budgeting, and operations for diverse campus facilities. Focused on elevating and standardizing the overall event experience for all institutional contacts, external partners, and guests. Directs all facility reservation processes and spearheads campus-wide initiatives for improved communication and facility coordination. Supervises and develops a team of three full-time staff and a varying number of student workers (interns and work-study), while providing essential operational support to Campus Services during peak periods.

Required Skills

• Strategic and Fiscal Leadership:
  • Direct all operations, budgeting, and long-term strategy for Campus Events and comprehensive facility utilization.
  • Developing and managing the annual department budget and P&L for revenue generation.
  • Establishing policies and procedures for campus-wide event standardization, risk management, and facility coordination.
  • Negotiating and managing maintenance and service contracts for event-related projects and routine venue upkeep.
• Event Management and Stakeholder Relations:
  • Oversee the planning, execution, and coordination of all major university events (Commencement, Convocation, Homecoming) and external conferences/rentals (e.g., Harlem Globetrotters, Apple Blossom).
  • Serving as the chief liaison between clients and all internal campus service departments (Facilities, Catering, IT, Security, Legal).
  • Managing venue selection, contracts, billing, and ensuring the seamless delivery of all event logistics.
• Team and Facilities System Management:
  • Supervise, hire, train, and mentor a professional team (including three full-time staff, interns and student workers).
  • Managing the overall facility reservation system (Coursedog) to ensure effective space utilization and revenue generation.
  • Coordinating with the General Counsel, Academic and Athletic Departments, and other University functions as required.
• Operational Support & Readiness:
  • Ensure adequate staffing coverage for all events, including pre-event setup, on-site event management, and post-event cleaning/teardown.
  • Serving as on-site coverage when staffing shortages occur.
  • Providing direct support to the Campus Services Office during peak demand times or times of need.
  • Performing other essential duties as assigned to maintain departmental function.

• Physical Demands:
  • Must be able to lift 50lbs.
• Work Environment:
  • Ability to make decisions and problem solve effectively.
  • Exceptional communication skills, both orally and written.
  • Knowledge of Windows and MacBook required. Knowledge of Coursedog software preferred.

Required Experience

• Required Level: Bachelors or Associate degree, in lieu of degree 8-10 years of experience.
  • Field of Study: Business Administration, Hospitality, Management
• Preferred Level: Masters
  • Field of Study: Business Administration, Hospitality, Management
• Experience in facility/building operations management, supervision of employees, event planning and set-up preferred. Training and experience in sound reinforcement and other technical aspects of event management is preferred.

How to Apply:

The complete application will include a cover letter, resume, and contact information for three professional references. Applications will be reviewed immediately and will continue until a qualified candidate is selected.

Note: A pre-employment background check will be required, and a satisfactory driving record may be required as a condition of hire.

Authorized to work in the United States is a pre-condition of employment. At this time, Shenandoah University is not in a position to sponsor international visas.

Shenandoah University values individuals and communities' unique and diverse perspectives locally and globally. It seeks to foster mutual understanding in an inviting community where individuals are welcome and respected. The university does not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, physical or mental disability, genetic information, veteran’s status, or on any other basis protected under applicable law.

Salary Type
Not Applicable