"Part-Time Coordinator I, Planning and Events"

Job Description

PURPOSE AND SCOPE:

The PT Coordinator I, Planning and Events assists supervisors and managers by ensuring the accomplishment of operational outcomes in processes or programs. Assists in the planning, implementing and logistical support for college functions, special events, community events and programs. The coordinator develops and maintains a working relationship with faculty, staff and leaders of outside groups in planning and scheduling all events and programs for the college, supervises all support activities and makes arrangements for housing, food services, facilities and amenities with the college and approved vendors.

ESSENTIAL JOB FUNCTIONS:

1. Plan, organize, implements and coordinate campus-wide and co-sponsored special events
2. Work extensively with faculty, staff and administrators to plan departmental events
3. Oversee setup, management and event clean up
4. Liaise between the college and external customers
5. Administer campus rentals and contracts
6. Handle event budget allocations and reconciliations
7. Oversee vendor quotes and negotiations
8. Troubleshoot and resolve event related issues
9. Assist with non-academic and special events room scheduling
10. Lead cross-functional departmental event meetings for changes and/or updates
11. Maintain and update the R25 scheduling system for accuracy and data maintenance
12. Schedule internal and external events and assign space as needed in R25
13. Creates R25 reports for space utilization, academic queries and iStar errors
14. Perform other tasks as related to event management and scheduling
15. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of R-25 and X-25 databases
• Strong attention to accuracy and detail
• Possesses good organizational skills
• High level of customer service
• Has basic knowledge of general office and software applications
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures, viewing a computer terminal, and/or extensive reading
• Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly
• This position requires attention to details and basic knowledge of the general office use of computers and software applications.
• Requires a working knowledge of general office procedures and practices
• Ability to prepare reports
• Ability to prioritize duties
• Ability to receive detailed information through various communication channels, and to respond appropriately
• Ability to convey detailed or important spoken instructions to other workers accurately and concisely

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

• High school diploma or GED and at least 1 year of relevant work experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

• Associate's degree
• Two years of experience coordinating and directing special events, including event set-up, catering, and decorations and other hospitality needs

Salary

Hourly Pay Rate is $17.58

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.

Special Instructions

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.