"Director of Facilities Administration"

Director of Facilities Administration

Benefits of Working at UNCW:

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range:

Determined based on qualifications and/or experience.

Vacancy Number:

E1469

Location of Workplace:

Main UNCW Campus

Home Department:

Facilities Administration - 35240

Division:

Business Affairs - 35000 Division

Primary Purpose of Organizational Unit:

The Facilities Administration Department provides comprehensive administrative support and leadership for the Office of Facilities, serving as the central resource for all administrative employees. Responsibilities include system administration, financial management, budgeting, human resources oversight, procurement, and inventory control. The department develops, implements, and maintains policies and procedures; reviews administrative processes to identify and facilitate improvements; and manages data storage, retrieval, and reporting. Additionally, Facilities Administration oversees utility fund management and billing to university customers, acts as a liaison with the university's Finance and Human Resources departments, and serves as a central point for customer service, problem resolution, and operational support.

Brief Summary of Work for this Position:

The Director of Facilities Administration serves as the department's Business Officer, overseeing all administrative functions with a focus on systems management, human resources, inventory, service contracts, training, budgeting, and finance. Leading a team of approximately 12 permanent staff, temporary employees, and student workers, this position ensures the accuracy and integrity of all financial data recorded in the University ledger from multiple facilities systems and operations. Areas of responsibility include budgeting, purchasing, receiving, invoicing, customer billing, Facilities Store inventory management, labor cost tracking, and the allocation of fuel and utility expenses.

As a member of the Facilities leadership team, the Director collaborates with four departmental directors and the Assistant Vice Chancellor, reporting directly to the Associate Vice Chancellor for Business Affairs, Facilities. The role works closely with other Facilities units and University departments to evaluate operational challenges, engage stakeholders, and implement innovative administrative and business process improvements.

This position also provides leadership for all human resources functions within Facilities, supporting over 225 employees. Responsibilities include recruitment, performance management, position control, maintenance of electronic personnel records, and training for supervisors in time entry, leave management, and performance evaluation systems.

As with all Facilities positions, this role is designated as mandatory personnel for the University and may be required to report to work during adverse weather conditions even though the University may be operating on an alternate schedule. This position may assist in the removal of snow, ice or debris, as required.

Minimum Education and Experience Requirements:

Bachelor's degree in business administration, public administration, or related business area and three years of administrative management or business management experience or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience:

• Masters degree in accounting, business administration, or closely related field.
• 5+ years of experience using business and public administration principles, including organizational management and operational oversight.
• Experience in a supervisory role managing a team, utilizing strong interpersonal and leadership skills, with the ability to motivate and guide staff effectively.
• Proficiency in accounting principles, financial management, and budgetary practices.
• Experience in Banner, PeopleAdmin, AIM, UShop and/or similar systems. Ability to understand and optimize interactions across multiple platforms.
• Experience with database management, data integrity, and the ability to communicate the importance of accurate data to others.
• Ability to interpret and apply federal, state, and university regulations, policies, and procedures.
• Commitment to customer service excellence, including the ability to respond to feedback and anticipate stakeholder needs, anticipate challenges and prepare proactively for future operational requirements.

Required Certifications or Licensures:

N/A

FTE:

1.0 FTE (40 hours per week)

Months Per Year:

12 Months

Type of Position:

Permanent

Job Posting Date:

12/19/2025

Posting Close Date:

1/18/2026

Number of Openings:

Single Incumbent

To apply, visit https://jobs.uncw.edu/postings/38188