"Director of Financial Services/System Bursar"

Job Summary

The Director of Financial Services/System Bursar is responsible for the recommendation and ultimate implementation tuition and fees and State mandated and Board of Trustees approved optional student waivers and exemptions. Manage the student and financial information systems as related, but not limited to assessment, accounting, reporting and collection, and deposit of tuition and fees, exemptions, and waivers.  Ensure proper and timely payment of refunds and student credit balances including financial aid residuals, 3rd party billing, management of federal and state cash supporting aid and scholarships and collection of delinquent accounts and all billing and receivables.  Has reporting oversight of the Student Accounts, Cashiering Operations, Receivables and Collections, and Scholarship Funds Accounting areas.

Executive level staff at HCC are system-wide leaders that share the responsibility to collaboratively support the one-college vision articulated in our strategic plan – Embracing Houstons Future – with college strategic priorities as measurable manifestations of our shared Mission, Vision, and Values.

Responsible for the design, execution, and effectiveness of a system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets, are safeguarded, financial information is reliable and compliant with applicable laws, regulations, policies and procedures.

Manage Talent Engagement activities for direct reports in regards to: recruiting and selection, hiring and termination, training, development, mentoring, counseling, and performance evaluations.

ESSENTIAL FUNCTIONS

Administer and manage the Colleges on-line and in-line cashiering system, 3rd party vendor cash pick-up services, and the Student Payment Plan system.  In charge of all payment solutions including eMarketer/eCommerce, event management and other point of sale systems.

Responsible for HCCs compliance with the Single Audit as required by the US Office of Management and Budget Circular – Audits of State, Local Governments and Non-Profit Organizations and the State of Texas Single Audit Circular.

Responsible for HCCs compliance with Department of Educations Cash Management Regulations (CFR 688.164) and the fiscal management of scholarship funds including drawing down funds from the Department of Education using EDs current system for scholarships awarded to students.

Manage all student financial account activities, including but not limited to the Colleges tuition and fee revenues, and all other student-related incidental charges and revenues.  Work with the awarded collection agency to ensure timely billings, collections and reporting of tuition and fees for the System.

Responsible for HCCs Merchant Services that process all credit card transactions and its settlement.  Ensures HCCs compliance with Payment Card Industry Data Security Standard (PCI-DSS) regulations.

Responsible for the timely and accurate reporting to Texas Higher Education Coordinating Board (THECB) and other state and federal agencies.

Act as resource for Finance and Administration to interpret Business Office procedures, HCC policies and procedures, and the rules and regulations of THECB and other external agencies.  Recommend and develop changes to the policies, regulations and procedures as needed.

Provide leadership, guidance, assistance, and directives to all college business offices in all cashiering functions, and to program and COE directors/managers regarding program and course charges.

Maintain system tables for registration codes including tuition and fee codes and schedules per term, Calendar/schedule set-up calendar/schedule covering refund schedule and percentages, waivers, 3rd Party (B-codes) set-ups, grant (G-code) set-ups, and others.

Act as the head of the ad-hoc committee regarding enrollment cancellation and administer changes and process improvement.

Advise Associate Vice Chancellor Finance and Accounting on the interpretation/application of federal/state laws and regulation as related to student financial services and accounts. 

Maintain Cash Handling Procedures Manual to provide operating guidance for the colleges and Student Financial Services staff.

Collaborate with the Executive Director of Financial Aid, Registrar, and HCC departments to ensure there is a concerted and synchronized effort towards student service.

Responsible for the accounting of Scholarship Funds, including but not limited to Department of Education Title IV grants.

Responsible for the preparation of the financial portions of audit schedules for State, Federal, internal and external auditors, including but not limited to the Schedule of Expenditures of Federal Awards and Schedule of Expenditures of State of Texas awards.

Perform other duties, tasks and assignments as required.

QUALIFICATIONS

Education & Experience

• Bachelors degree in Accounting or related field is required
• 6 years of administrative experience in accounting/business office and supervisory experience required
• Educational system experience preferred

Licensing & Certification

• Valid Texas Driver License
• Certified Public Accountant (CPA) license in the State of Texas preferred.

Special Skills

• MS Office Programs
• Information Management Systems
• Budget Management
• Strong analytical skills
• Conflict resolution techniques

Competencies

• Acting as a Champion for Change
• Thinking like an Entrepreneur
• Driving for Results
• Leveraging Opportunities
• Setting a Strategic Vision
• Attracting & Developing Talent
• Inspiring & Motivating Others
• Acting Strategically
• Demonstrating Beliefs & Principals
• Managing Resources

Working Conditions

General Office.  Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner.  Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements.  May be required to work after hours to include weekends and holidays.

SECURITY SENSITIVE:  This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215