Director of Operations, Department of Internal Medicine (College of Medicine-Phoenix)

Director of Operations, Department of Internal Medicine (College of Medicine-Phoenix)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Other Administrative Positions

Type: Full-Time

Posting Number: req25944

Department: COM Phx Internal Medicine

Location: Greater Phoenix Area

Address: 475 N. 5th St., Phoenix, AZ 85004 USA

Position Highlights

As Director, you will provide operational and administrative management support to faculty and staff in our highly-matrixed organization. This key leader will support the operational success of the academic department, strategically advance priority projects that promote the tripartite mission, including the development of new programming and initiatives, operational and strategic management. The selected candidate will be expected to develop and implement processes that maximize efficiency, resources, and mission growth across all divisions.

This individual will work closely with the College Business Offices, Division of Human Resources, Information Technology, Campus Management & Operations, Marketing and Communications, Faculty Affairs, and other Departments on campus as well as the main Campus stakeholders. As a member of the executive and leadership team, this position will be a crucial team member providing operational and administrative management and supervision of staff. This person reports jointly to the Department Chair and Vice Dean for Administration and Finance.

The Department of Internal Medicine at the UA College of Medicine - Phoenix is comprised of 14 divisions: Hepatology, Cardiology, Pulmonology, Gastroenterology, Infectious Diseases, Rheumatology, Dermatology, Medical Toxicology and Precision Medicine, Clinical Data Analytics and Decision Support, Endocrinology, Inpatient Medical Services, Sports Concussion Medicine and Research.

The ideal candidate will have strong analytical, technical, and problem-solving skills, discretion, and effective time management skills and the ability to provide leadership to a diverse group of staff members. This position will not have clinical operations responsibility with Banner University Medical Center.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Strategy/Financial:

• Under Faculty Leadership direction, develop and oversee short- and long-term strategic and financial business plans to align the department with the College's overall vision.
• Ensure organizational alignment with departmental and College priorities through effective planning and resource management.
• Integrate processes and management of BUMG-employed Department of Medicine faculty.
• Lead budgeting and financial/resource management across all funding sources (state, grants, designated, gifts/Foundation, all academic funding types).
• Typically responsible for a budget (including grants and contracts) of $50-100M.

Operations:

• Identify and implement methods to continually improve the quality and efficiency of the operations.
• Develop, maintain, and implement operational policies and procedures impacting efficiency and supporting the college's overall mission and strategic goals.
• Manage and oversee department's space needs within the university, UAHS, and college guidelines.

Personnel Oversight:

• Facilitate recruitment, onboarding, retention, and off-boarding processes for faculty and staff with key central Campus offices on behalf of Department/Unit Leaders to enable successful employee experience and retention.
• Manage time approval process for the Department/Unit faculty and staff to ensure compliance with university and FLSA policies.
• Supervise a team of 7-9 higher level staff and managers, providing support to department chair, division chiefs, research enterprise and business operations.

Research Administration:

• Facilitate the faculty onboarding and ongoing education process to understand the available resources for research at a university, campus and College level.
• Coordinate with UAHS central offices to assist with pre-award activities.
• Manage post award operations and financial activity for faculty research success; may coordinate with staff from central College administration in addition to staff within department.

Other:

• Identify issues and resolve problems which may impact the department, and direct measures to improve the effectiveness and efficiency of the department.
• Maintain relationships with senior leadership in Department and College to enable the most effective planning and implementation of operational, administrative, and financial policies and procedures.
• Partner with clinical practice leadership to support strategic goals.
• Act as liaison with faculty, advisors, administrators, and staff from the college and external agencies.

Knowledge, Skills & Abilities:

• Ability to interact effectively with individuals at different levels.
• Ability to manage projects independently with a high degree of accountability while actively participating as a hands-on contributor within a cohesive team environment.
• Strong people, project management and organizational skills.
• Exceptional communication skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 9 years of related work experience, including 5 years of managerial experience, or equivalent combination of education and work experience. Experience leading a team, project, program, or function is typically required.

Preferred Qualifications

• Master's Degree in relevant field.
• Five (5) or more years experience in education, academic medical center or health care environment.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $99,901 - $129,871

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade 12

Career Stream and Level M4

Job Family Administrative Operations

Job Function Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies: 1

Contact Information for Candidates

Office of Talent Acquisition

talent@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).