"Director of University Events"

Job Summary

The Director of University Events provides strategic leadership and expertise in the planning and execution of high-level institutional events, both on and off campus, sponsored by the president or other senior members of university leadership. This position is responsible for conceptualizing, budgeting, coordinating and directing signature events while managing University Events staff and operations. The Director will coordinate with senior leadership, academic units, and external stakeholders. Reporting to the Chief of Staff, the Director supervises the University Events and student staff.

Responsibilities

• Operations Management - 25: The Director of University Events provides strategic leadership and expertise in the planning and execution of high-level institutional events, both on and off campus, sponsored by the president or other senior members of university leadership. This position is responsible for conceptualizing, budgeting, coordinating and directing signature events while managing University Events staff and operations. The Director will coordinate with senior leadership, academic units, and external stakeholders. Reporting to the Chief of Staff, the Director supervises the University Events and student staff.
• Supervision - 15: Provides leadership, supervision, training, and evaluation to the Assistant Director of University Events and student staff. Provides leadership, support, and guidance to other divisions and department heads across campus as it relates to university events.
• Budget Management - 15: Serves as the budget manager for the state & Foundation funds for the Office of University Events. Develops event budgets in coordination with the Assistant Director of Events and manages expenses within the approved budget levels. Develops annual budget requests; manages assigned accounts ensuring that funds spent are in the best interest of Georgia College & State University.
• Other - 5: Performs other duties as assigned including but not limited to serving on division or campus committees, develop initiatives for the department and division, and implementing special projects. The Director is responsible for sound decision making and accountability for areas of oversight.
• Event Planning - 40: Oversee the planning and execution of major university events, ensuring seamless coordination across multiple stakeholders and departments. Serve as direct contact for all events related to the Office of the President and the Office of University Advancement. Working in collaboration with the Event Services & Operations department and appropriate staff to assist with event logistics, as needed. Utilizing our facility reservations software, coordinating with Facilities for on-campus event space needs and development of room layouts for all events. Work closely with the Office of University Communications to develop event marketing plans, promote registration details and other communication needs. Support and advise departments across campus, including Student Life and Academic Affairs, in event planning logistics and quality control. Organize reports, data, and post-event analysis.

Required Qualifications

Educational Requirements

Bachelor's Degree or equivalent experience

Required Experience

• Minimum of 5 years of experience in event planning and management
• Demonstrated experience managing large-scale events and ceremonies
• Budget management experience
• Experience working with food/catering entities

Preferred Qualifications

Preferred Experience

• Experience facilitating events in a higher education setting or similar position
• Certified Special Event Professional (CSEP) or Certified Meeting Planner (CMP) certification desirable
• Experience with event management software and technologies
• Experience supervising and leading students and/or professional staff members

Knowledge, Skills, & Abilities

ABILITIES

• Ability to manage a team and lead with integrity and positivity
• Multitask complex projects while maintaining attention to detail
• Make quick, sound decisions under pressure
• Build and maintain professional relationships
• Analyze and solve problems creatively
• Coordinate multiple stakeholders effectively
• Work effectively in a fast-paced environment
• Balance competing priorities and demands
• Ability to demonstrate creative agility and can pivot their approach when standard methods are no longer yielding results

KNOWLEDGE

• Excellent leadership and team management abilities
• Budget development and monitoring

SKILLS

• Self motivated, energetic, service-minded, and adept at solving problems
• Outstanding written and verbal communication abilities
• Excellent organizational, management, leadership, oral & written communication, and interpersonal skills
• Superior project management and organizational skills

Other Information

This is a supervisory position. This position has financial responsibilities. This position will be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time. This position does not require security clearance.

Background Check

• Credit Report
• Criminal Background Check
• Education Verification
• DMV