"University & Presidential Sr Events Manager"

Job Details

Job Title: University & Presidential Sr Events Manager
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 61055
Department: University Relations

Responsibilities

• Serves as a leader in the conceptualization, development, management, and review of university and presidential events. The incumbent will propose and develop events to meet the strategic engagement goals of the university. The responsibilities associated with the leadership of these events include: researching successful events at other institutions to propose new or refine existing events at FSU; creatively and efficiently planning assigned or proposed events; building and maintaining partnerships with relevant units; developing cost-efficient budgets and ensuring appropriate resource assignments; engaging needed vendors completing required activities; drafting and sharing briefing memos; managing registration systems; developing event collateral; engaging university partners to manage successful events; providing on-site management; completing all financial and operational close-outs; utilizing a continuous improvement review process; and all other activities to ensure a successful event. Meets regularly with the Office of the President and Office of the Provost to ensure executive leadership is fully briefed on upcoming engagement activities. Supports the Office of the President for planning and management of University Board of Trustees meetings.
• Serves on the leadership team for university convocations and commencements. This includes multiple spring, summer and fall commencement ceremonies, doctoral hooding and conferral ceremonies, convocations, Cord & Coin ceremonies, and other related events. The responsibilities include: 1) partnering with the University Registrar in a shared management of the large, complex events; 2) ensuring all ceremony participants are scheduled and trained, 3) coordinating with all vendors; 4) drafting and presenting ceremonial scripts; 5) providing on-site support; 6) providing primary management of doctoral and convocation ceremonies; 7) maintaining year-round engagement with key stakeholders; 8) managing collaborative partnerships to plan a comprehensive engagement strategy for student/recent graduate engagement; and 9) all other activities requiring the event manager to ensure successful commencement and convocation exercises. Provides support to the Office of the Provost for faculty awards and recognition events.
• Directly supervises event staff within the Office of University Relations. This includes hiring, job assignments, performance reviews, and training. Additionally, the incumbent will represent the Office of University Relations, and through assignment to the Office of the President and the Office of the Provost, on multiple university wide committees and workgroups, including but not limited to, the event proposal committee, the homecoming committee, the family weekend committee, the gameday operations committee, the alumni partners group, and the institutional events committee.
• Participates as a member of the University Relations leadership team by supporting, as appropriate, activities, meetings and events managed by the office. Participates in all large-scale events and activities, including gameday operations during football games and assigned basketball games. Serves as the primary manager of the President's Suite at the Donald. L. Tucker Civic Center. Ensures all necessary briefing materials are completed, reviewed, and submitted. Directly staffs the President, First Lady, Provost, Vice President for Research, and other senior officials during engagement activities. Manages other duties as assigned.

Qualifications

Bachelor's degree and two years experience or a combination of post high school education and experience equal to eight years.

Contact Info

L. Shuntel Fuller, lfuller@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity: FSU is an Equal Employment Opportunity Employer.