"District Payroll Systems Specialist"

District Payroll Systems Specialist

Company: South Orange County Community College District

Job Location: Mission Viejo, 92692

Category: Human Resources

Type: Full-Time

Salary: $8,121.00 - $11,484.00 Monthly

Location: District Services - Mission Viejo, CA

Job Type: DS - Staff (Full-Time)

Job Number: 202400425

Office, Division, or School: DS - Fiscal Services

Department or Operating Unit: DS - Payroll and Benefits

Closing Date: 1/5/2026 11:59 PM Pacific

Summary Description

Under direction from the Payroll and Benefits Manager, leads, oversees, provides technical training, and participates in the more complex and difficult work of staff responsible for the preparation, processing, and auditing of District payroll; performs highly complex technical duties and responsibilities involving the preparation, processing, auditing, maintenance, and monitoring of payroll; provides guidance to Payroll Specialists; acts as the District payroll representative for requests of yearly tasks and maintenance of County payroll system by the County's retirement and compliance unit; assists in the development, implementation, and system administration of the District's central payroll system; provides technical expertise to District management and staff in the operation, capabilities, and enhancement of the District's automated payroll system; assists in the implementation of District payroll policies and procedures; and performs technical and complex accounting duties in the preparation, maintenance, and review of employee records, retirement accounts, and reports to ensure accuracy and conformance to established procedures.

Distinguishing Characteristics

The District Payroll Systems Specialist class is distinguished from other classes within the job family by the level of responsibility assumed and the complexity of duties assigned. Employees at this level are required to be fully trained in all policies and procedures related to assigned area of responsibility and possess extensive knowledge of the capabilities, system integration and operations, enhancements, and limitations of automated payroll systems...

Representative Duties

• Assist the Payroll and Benefits Manager managing the day-to-day operation of the Department; lead, plan, train, and review the work of staff responsible for the preparation, processing, and auditing of District payroll...
• Provide technical training to assigned employees in their areas of work including payroll processing and auditing methods, procedures, and techniques...
• Verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.
• Coordinate resources and resolve complex payroll system problems through research, analysis, and consultation with users, technical staff, and managers...
• Perform specialized duties related to the District's automated payroll system and integrated systems...
• Provide technical assistance to District and college administrators in developing payroll documents and reports...
• Assume responsibility for auditing and balancing wages reported for each payroll cycle...
• Establish and maintain integrity of payroll and retirement records...
• Investigate questions and complaints related to historical payroll data affecting retirement service.
• Prepare ad-hoc reports; compile data out of multiple database systems...
• Lead the year-end close of the payroll system...
• Provide information to District and college management and staff regarding various payroll records...
• Assist management staff in processing all voluntary payroll deductions...
• Implement necessary payroll decisions in the absence of management staff...
• Audit payroll information; process and balance all adjustments and deductions...
• Maintain an accurate payroll database...
• Compile and calculate voluntary and individual deduction changes...
• Generate and submit County reports...
• Prepare and maintain accurate and up-to-date reports and records...
• Compile statistical data and assist in the tabulation of data...
• Perform general clerical work...
• Perform related duties as required.

Qualifications

Knowledge of:

• Operations, services, and activities of a payroll processing program.
• School district payroll systems and procedures.
• Specialized computer payroll systems and software in a large, complex organization.

Ability to:

• Assist in the day-to-day management of the Payroll Department.
• Lead, organize, and review the work of staff...

Education/Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration, or a related field.

Experience:

Five years of increasingly responsible payroll processing experience that includes two years of experience in a senior payroll position with extensive involvement in the operation and development of automated payroll systems and software...

Physical Demands and Working Environment

Work is performed primarily in a standard office setting...

Supplemental Information

Range 139 of the CSEA Salary Schedule

Work schedule: Monday - Friday (8:00 AM - 5:00 PM) - Schedule and shift are subject to change...

Required Documents: Resume and Cover Letter.

Hour per Week: 40

Months per Year: 12