"Electronic Thesis and Dissertation Reviewer & Graduation Coordinator"

Electronic Thesis and Dissertation Reviewer & Graduation Coordinator

Company:
North Carolina State University

Job Location:

Category:
Database Administrator

Type:
Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 040101 - Graduate School-Dean's Office

Location: Raleigh, NC

Essential Job Duties:
The primary purpose of this position is to serve as the liaison between the Graduate School and students and departments regarding Electronic Thesis & Dissertation (ETD) processes. The role ensures ETDs comply with the ETD Guide by electronically reviewing required formatting and spot-checking for production errors, and works directly with students to resolve identified issues.

Key Responsibilities

Education and Communication of ETD Processes

• Respond to questions from students, faculty, and staff regarding ETD guidelines, Graduate School policies, and graduation processes.
• Communicate semester deadlines related to ETD submission and graduation.
• Design and deliver in-person and virtual ETD workshops, providing step-by-step guidance on thesis/dissertation preparation, policies, and deadlines.
• Communicate and provide training on updates to ETD guidelines and review processes; maintain accurate and current ETD website content.
• Coordinate collection of the doctoral Survey of Earned Doctorate Certificate of Completion and update receipt status in the student information system.

ETD System Processes

• Enter thesis review and final acceptance milestones into the student information system.
• Serve as functional lead on ETD-related projects.
• Process embargo requests for ETDs.

Coordination of Graduation Activities

• Prepare the final graduation walk list for three annual commencements in collaboration with campus partners.
• Coordinate with graduation speakers to ensure accurate phonetic name pronunciation.
• Attend commencements and oversee the line-up of doctoral candidates and sponsors for the processional.

Other Processes

• Assist College Liaisons with Application to Graduate and Graduate Clearance matters.
• Provide additional office support during peak periods, including processing admissions applications, answering phones, and assisting walk-in students.

Other Work/Responsibilities:

• Assist with other admissions jobs as necessary.
• Assist with ETD process, in the absence of the ETD Editor.
• Assist with other tasks in the office as requested by Supervisor.

Minimum Experience/Education:
Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Required Qualifications:
Knowledge of Electronic Thesis & Dissertation (ETD) formatting requirements preferred.
Knowledge of the student information system (PeopleSoft) preferred.
Strong organizational and communication skills.
Ability to meet deadlines and prioritize workload.

Preferred Qualifications:

• Experience interpreting and applying academic policies, guidelines, or procedural standards in a higher education environment.
• Demonstrated ability to review detailed documents for formatting accuracy and compliance with established standards.
• Experience presenting information or conducting workshops for groups, both in person and virtually.
• Knowledge of Electronic Thesis & Dissertation (ETD) formatting requirements and student information system (PeopleSoft).
• Strong organizational and communication skills, with the ability to coordinate processes involving multiple stakeholders and deadlines.

Required license or certification:
N/A

Position Number: 00041228