"Academic Administrative and Course Scheduling Coordinator"

Position Information

The Academic Administrative and Course Scheduling Coordinator reports directly to the Director of the University Writing Program (UWP), with a dotted-line reporting relationship to the Vice Provost and Dean of Undergraduate Education (VPDUE). This position serves as a key liaison between UWP and the ASSET HR and Finance teams and provides high-level administrative, analytical, and budgetary support, with a strong emphasis on class scheduling coordination and academic office operations. The Academic Administrative and Course Scheduling Coordinator collaborates with ASSET Finance to deliver data-driven insights that support UWP's academic and operational goals. In partnership with ASSET HR/Academic Personnel, the incumbent ensures the timely and accurate submission of academic personnel actions and student staffing requests, and helps coordinate onboarding for Senate faculty, lecturers, student staff, and academic student employees (ASEs). The role may include supervision of student employees. This position also manages class scheduling logistics for both the University Writing Program and the Division of Undergraduate Education (DUE), working closely with academic leadership and campus partners to ensure accurate and timely submissions. Additionally, the Academic Administrative and Course Scheduling Coordinator serves as the UWP liaison for pre- and post-award grant administration for designated funds and units. Success in this role requires the ability to manage multiple priorities in a dynamic environment, respond to evolving needs, and maintain a proactive, solutions-oriented approach.

The salary range for this position is $57,700.00 - $99,300.00 annually. However, the expected pay scale for this position is $57,700.00 - $76,200.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

• 4 - 7 years of related experience. Required

Minimum Requirements

• Through knowledge of department and school/college general and major course and degree requirements.
• Advanced interpersonal skills to work with and gain trust from department senior management, faculty, and students.
• Advanced ability in problem identification, reasoning, analysis to identify trends.
• Advanced ability to find solutions to conflicting situations.
• Advanced communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid skills to quickly evaluate complex issues and identify resolution.
• Advanced knowledge of course scheduling systems, academic planning processes, and enrollment management practices. Ability to coordinate scheduling logistics across multiple departments and academic units
• Working knowledge of pre- and post-award administration, including budgeting, monitoring, and compliance with sponsor and institutional guidelines.
• Strong written and verbal communication skills with the ability to convey complex information clearly. Demonstrated ability to serve as an effective liaison among diverse stakeholders, including ASSET HR/AP, ASSET finance, and DUE/UWP academic leadership.

Preferred Qualifications

• Knowledge of common University-specific computer application programs.
• Thorough knowledge of department, organization, and University policies, procedures, and directives.

Job Description Details

General Information

CURRICULUM PLANNER 3 004523 19 Wallace Cleaves Wallace Cleaves

Generic Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope

In consultation with department management but working with a high degree of independence, applies in-depth knowledge of department/school/college requirements to determine the courses to be taught by the department/school/college toward the B.A./B.S. and graduate degrees. Takes into consideration the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors. Makes recommendations for replacement courses. Work is reviewed by results achieved.

Department Custom Scope

The Academic Administrative and Course Scheduling Coordinator reports directly to the Director of the University Writing Program (UWP), with a dotted-line reporting relationship to the Vice Provost and Dean of Undergraduate Education (VPDUE). This position serves as a key liaison between UWP and the ASSET HR and Finance teams and provides high-level administrative, analytical, and budgetary support, with a strong emphasis on class scheduling coordination and academic office operations. The Academic Administrative and Course Scheduling Coordinator collaborates with ASSET Finance to deliver data-driven insights that support UWPs academic and operational goals. In partnership with ASSET HR/Academic Personnel, the incumbent ensures the timely and accurate submission of academic personnel actions and student staffing requests, and helps coordinate onboarding for Senate faculty, lecturers, student staff, and academic student employees (ASEs). The role may include supervision of student employees. This position also manages class scheduling logistics for both the University Writing Program and the Division of Undergraduate Education (DUE), working closely with academic leadership and campus partners to ensure accurate and timely submissions. Additionally, the Academic Administrative and Course Scheduling Coordinator serves as the UWP liaison for pre- and post-award grant administration for designated funds and units. Success in this role requires the ability to manage multiple priorities in a dynamic environment, respond to evolving needs, and maintain a proactive, solutions-oriented approach.

Key Responsibilities

• Advises department/school/college/chair/dean on complex curricular issues and recommends courses of action when new courses, programs are introduced. 5%