"Engaged Learning Financial Administrator"

The Engaged Learning Financial Administrator will provide financial, administrative, and research administration support to all Vice Provost Engaged Learning (VPEL) units. As a liaison between VPEL and other University of Michigan (UM) units, you will coordinate finance, information technology (IT), and administrative services; develop policies and procedures to be implemented and distributed within the VPEL units; interpret university policies, and streamline VPEL unit procedures. You will report directly to the Senior Business Administrator Manager. To learn more about us, see link here.

Financial - 70%

• Prepare annual and quarterly budgets and projections for VPEL units that do not have a financial specialist on staff, submitting them to the Office of Budget and Planning
• Prepare and implement monthly financial reconciliation process for VPEL units; reconcile assigned accounts monthly, including general, designated, gift, and sponsored fund types, ensuring compliance with Provost's Office, University of Michigan, and sponsor guidelines, investigating and resolving issues.
• Prepare monthly reconciliation reports for discrepancies and budget variances, ensuring accuracy and prompt distribution to VPEL units; monitor financial activity on gift funds, contracts, grants, and general funds for appropriate stewardship.
• Coordinate service unit billing (SUB) including processing monthly billing, maintenance of a tracking system, and completion of rate renewal requests for recharges.
• Evaluate internal controls for some VPEL units to ensure financial processes and internal-controls implementation aligns and is in compliance with Provost's Office, University of Michigan, and sponsor guidelines.
• Analyze financial trends and data using Business Objects to create concise summaries and reports.
• Serve as a financial point person for administrative teams, assisting with expense classification, fund transfers, and resolving financial issues.
• Modify and streamline Sponsored Student Organization procedures

Research Administration 20%

• Pre-award: Prepare budgets for proposal submissions, assist VPEL unit directors with grant applications and unfunded agreements, and ensure agency and university guidelines and timelines are met.
• Post-Award: Manage financial reporting, subcontracts, track cost-share obligations, account review, Uniform Guidelines reports, spend-down plans, and financial status reports.

Unit Liaison - 10%

• Process financial transactions such as accounts receivables, journal entries, and non-PO vouchers. Partner with U-M Shared Services and utilize existing financial transaction services to improve unit transaction efficiencies.

For a full job description, see link here.

Requirements:

• Bachelor's degree in business, accounting, finance, or an equivalent combination of education and work experience.
• 4+ years of accounting and/or financial management experience, including financial reporting, analysis, budget preparation, and forecasting.
• Pre- and post-award research administration experience, including managing multiple sponsored projects and ensuring compliance with applicable regulations (e.g., Uniform Guidance), expenditures, and effort reporting requirements.
• Advanced data management skills, including demonstrated experience creating and maintaining complex spreadsheets.
• Experience with financial systems and proficiency in Microsoft Office Suite, Zoom and Dropbox.

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file, due to system limitations. Your submission will be used to assess written communication skills as well.

For questions about this role, email talent.acquisition@umich.edu.