"SENIOR PROCUREMENT SYSTEMS MANAGER"

Position Base

Oakland

Location

UCOP - Franklin Building

Department Overview

UC Systemwide Procurement is the procurement/supply chain hub for the University of California system, with over $10 billion in annual spend. We partner with campus procurement offices to develop and implement systemwide supply chain strategies and policies that leverage UC's vast purchasing power to optimize spend and deliver positive social and environmental impact. Systemwide Procurement is transforming how UC purchases goods and services to maximize benefit to the UC system while improving quality and service to our campuses and beyond. We apply best-in-class sourcing methods with emphasis on sustainability and supplier diversity, invest in leading tools and technology, and cultivate strategic supplier partnerships to source the highest quality products and services for the absolute best value. Nationally, UC Procurement is a public procurement role model. As a lead agency for cooperative purchasing, UC contracts are leveraged by over 3,500 public education and government agencies in all 50 states. These organizations depend on and benefit from UC's expertise, knowledge, reputation, and economies of scale to minimize spend and maximize value. UC Systemwide Procurement fosters an environment for continuous improvement and a growth mindset culture. Our team of approximately 50 dedicated professionals is comprised of specialized portfolio sourcing managers, highly skilled data analysts, efficiency-driven business analysts, knowledgeable functional area administrators, and responsive support staff. UC Systemwide Procurement is a high-performing strategic department essential to the financial and operational health of the University of California, with high impact at the state and national levels. Our objective is to bring multiple facets of value to The University.

Position Summary

This position is managed from the UC Office of the President, however; it can be filled at any one of UC's 10 campuses. As the office with the formal delegation of authority from the University, our procurement professionals have specific knowledge and skill-sets to ensure that the policies and regulations (local, state, UC, federal and private) are supported as we carry out our procurement obligations. UC Procurement Services is a central pool of procurement professionals assigned to support the broad academic, research and administrative units at each UC Campus. In addition, specific systems, analysts, and client service functions are being managed system-wide through this team with the implementation and administration of sourcing, contracting, spend analytics, benefits and eProcurement applications. Under general direction of the Director of Procurement Systems, this position is a leading role focusing on the areas of Source-to-Contract (S2C) technologies, cost savings application (Benefit Bank), and other procurement related technology as applicable. The Procurement Systems Manager (PSM) is responsible for defining, delivering, and continuously improving products that solve customer and business problems. This role sits at the intersection of business strategy, user needs, and technology execution. The PSM owns the product vision and roadmap, translates strategy into actionable requirements, and works cross-functionally to ensure successful delivery and adoption for the 10 UC campuses and UC Office of the President. Additionally, this position has responsibility for supporting the technology helpdesk operations from UC contacts including suppliers, Procurement resources, and campus clients. This position is expected to develop strong business relations with the key internal stakeholders from UC campuses and consulting partners at all levels in order to understand and analyze the requirements and provide advice and ongoing support. S2C Technology Scope (6 Platforms) The PSM owns the product vision and roadmap across the following technologies: 1. Spend Analytics & AI Enrichment 2. Category Management Technology 3. Sourcing Project Pipeline & Benefit / Intake & Orchestration Technology 4. eSourcing / RFx Technology 5. Supplier Relationship Management (SRM) Technology 6. Contract Lifecycle Management (CLM) These platforms collectively support the end-to-end S2C lifecycle, from intake and sourcing through contracting, supplier performance, and analytics.

Key Responsibilities

1. 25% Product Strategy & Roadmap
   • Define and maintain the integrated product roadmap across all six S2C technologies
   • Ensure alignment with the SWP strategic initiatives, procurement strategy, and enterprise data priorities
   • Identify capability technology gaps and inefficiencies for product innovation, and opportunities for automation and AI enablement
   • Balance short-term delivery needs with long-term platform scalability
2. 25% Delivery & Execution Leadership
   • Support Program Leadership in program planning, roadmap alignment, and milestone readiness
   • Oversee end-to-end implementations, prepare impact assessments for enhancements, integrations, and rollouts
   • Translate business needs into clear product requirements, user stories, and acceptance criteria
   • Partner closely with IT, technology providers, and system integrators
   • Identify cross-technology impacts prior to release and coordinate readiness activities
3. 20% Stakeholder & Change Management
   • Serve as the primary liaison between Procurement, Legal, IT, Finance, and other stakeholders
   • Gather and prioritize requirements from business stakeholders, internal and external users, and leadership
   • Facilitate requirements workshops, design sessions, and decision forums
   • Partner with change management and training resources to design end user trainings and drive adoption
   • Communicate roadmap progress, risks, and outcomes to leadership
   • Act as the voice of the customer, ensuring solutions are intuitive, valuable, and impactful
   • Facilitate alignment across leadership, engineering, design, operations, and other technology partners
4. 20% Data, AI & Continuous Improvement
   • Champion AI, ML, and LLM capabilities across the S2C ecosystem
   • Ensure responsible AI adoption aligned with enterprise data governance standards
   • Define and monitor KPIs for produce performance and outcomes, adoption, efficiency, value realization, and user experience
   • Drive continuous improvement based on usage data, analytics, and stakeholder feedback
   • Monitor adoption, usage, and value realization post-launch
5. 10% Professional Development and Campus Activities

Experience

Required Qualifications
* Min 10 years of experience in product management, procurement systems, or technology delivery
* Strong understanding of Source-to-Contract or Source-to-Pay processes
* Experience working in Agile, hybrid, or enterprise delivery environments
* Proven ability to manage complex, cross-functional initiatives
Preferred Qualifications
* Min 1 year of experience with procurement platforms (e.g., Coupa, Ariba, Jaggaer, Oracle, GEP, etc.)
* Experience with spend analytics, CLM, sourcing, or SRM tools
* Familiarity with AI/ML applications in procurement and contract intelligence

Skills and Abilities

Required Qualifications
* Advanced knowledge of business and process analysis functions.
* Advanced knowledge of related areas of IT.
* Knowledge relating to the design of processes and software across the organization.
* Advanced skills and methodologies associated with process and software design, modification and implementation.
* Demonstrated skills needed to develop process and system implementation plans.
* Demonstrated experience with process analysis, systems analysis, process architectures and systems analysis methodologies and practices including traditional waterfall, Agile, Agile Scrum, UML, UML Enterprise, et cetera.
* Understanding and skill in complex process and systems requirement documentation standards, such as Use Case modeling, User Story creations and narrative description.
* Demonstrated ability to work with others from diverse backgrounds.
* Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem solving skills.
* Advanced knowledge of business processes and procedures.
* Demonstrated testing and test planning skills.
* Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.

Education

Required Qualifications
* Bachelor's degree in Business, Technology, Information Systems, or related field
Preferred Qualifications
* PMP, CSM, or product management certification

Travel Requirements

5%

SPECIAL CONDITIONS

This position has been approved for a hybrid work arrangement. The person hired must report to work on-site at UC's Office of the President (UCOP) located in Oakland, CA on Tuesdays and Wednesdays, subject to change. The person hired must reside in the State of California.

SALARY AND BENEFITS

Job Title
Business Systems Analyst 5
Job Code
000658
Salary Grade
Grade 26
Payscale:
$163,000 - $185,000, commensurate with experience
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging