"Event Assistant (Per Diem)"

Job Details

About Salve Regina University:

Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

Hiring multiple per diem Event Assistants

This position would be for per diem event work (nights and weekends) such as:

• Tours of the rental space
• Photo shoots on the grounds and Ochre Court
• Day of Wedding / Event coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Event Execution:

• Oversee the timeline and ensure all scheduled activities occur on time (e.g., ceremony, reception, speeches, etc.).

Vendor Coordination:

• Communicate with vendors (e.g., caterers, florists, photographers) to confirm arrival times, setup, and services.

Problem-Solving:

• Address and resolve any last-minute issues or emergencies that arise during the event.

Guest Assistance:

• Provide guidance and support to guests, ensuring they feel welcomed and informed.

Setup and Breakdown:

• Supervise the setup of decorations, seating arrangements, and other event elements; ensure proper cleanup post-event.

Communication:

• Act as the main point of contact for the couple, family, and vendors to streamline communication and reduce stress.

Requirements:

Required:

• Available to work nights and weekends as needed for events
• Organizational Skills: Ability to manage multiple tasks and timelines simultaneously.
• Communication: Strong interpersonal skills to liaise with clients, vendors, and guests effectively.
• Problem-Solving: Quick thinking and adaptability to handle unexpected challenges.
• Attention to Detail: Ensure every element of the event aligns with the client's vision.
• Calm Under Pressure: Maintain composure in high-stress situations.
• Teamwork: Collaborate with vendors and event staff to ensure seamless execution.

Preferred:

• Prior event coordination or hospitality experience, especially in weddings, photo shoots, or formal events.
• Experience working with vendors (e.g., caterers, florists, photographers).
• Knowledge of event timelines and logistics management.
• Familiarity with the venue or historic properties (if applicable, e.g., Ochre Court).
• Customer service background in a client-facing or service-oriented role.
• CPR/First Aid certification or emergency response experience (optional but valuable).

Additional Information:

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.

Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

Please provide three professional references (1 current/former supervisor, 2 colleagues). If you are selected as one of our finalists applicants for the position, we will request the referee's you listed in your application to complete a reference screening form. By adding your referee's contact information below, you consent to allow Salve Regina University to contact your referee's for written references.

URL: www.salve.edu