"Event Manager"

Job Summary

• DATE POSTED: 7 hours ago
• Schedule: Full-time
• Job Code: 4883
• Employee Status: Regular
• Grade: G
• Requisition ID: 107956
• Work Arrangement: On Site

Welcome to Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."

The Event Manager plans and manages the audio visual and furnishings for special events implemented by Event Services. In addition, coordinates the services of any contractors hired by Event Services and helps to manage any additional services provided by other Stanford Departments. The Event Manager has the overall responsibility for ensuring that the logistics for special events operate smoothly and that the technical services for the event are delivered successfully.

We have an immediate opportunity for an Event Manager!

Location: Stanford Main Campus, 560 Fremont Road

What you will do in this role

You will be responsible for (but not limited to):

• Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.
• Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.
• Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.
• Works with minimal supervision and in context with the rest of the team at Event Services.
• Schedule staff, contractors, and equipment in such a manner as to ensure a positive result.
• Plays an active role with the various “Big 5” events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit Weekend, and Commencement) that take place campus-wide.
• Maintain records related to venues and vendors.
• Meet with stakeholders to plan scope and format of events, establish, and monitor budgets, and/or review administrative procedures and event progress.
• Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
• Take responsibility for budget planning and management, venue management, and equipment and facilities management.
• Build and maintain relationships with internal and external partners.
• Negotiate vendor contracts to minimize liability and risks.
• Research and provide recommendations for potential event locations and evaluate alternatives.
• Procure and coordinate vendor services.

Other duties may be assigned.

The successful candidate will embrace the following

LBRE views a strong culture of trust and respect, where staff can be their authentic selves, feel safe and work in a place that they feel they belong. We strive to create a community that draws upon a wide pool of talent to unify excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

To be successful in this role you must bring

• Bachelor’s degree and three years or of relevant experience or combination of education and relevant experience.
• Valid Non-Commercial Class California Driver's License.
• Demonstrated success planning events.
• Ability to work both independently and as part of a team.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Additional Information

Physical Requirements

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Ability to drive day or night.

Certificates and Licenses Required

• Must possess and maintain a valid California non-commercial Class C Driver’s License.

Working Conditions

• May require some travel and working evenings and weekends.

Pay Range

The expected pay range for this position is $82,650 to $91,156 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.