Event Services Coordinator

Job Summary

The CU Anschutz Event Services Program is a resource to the campus community to navigate the complexities of planning events on campus. Event Services provides centralized event planning guidance, manages major campus venue scheduling, coordinates external rentals, liaises with event support service partners, and supports high profile institutional events. The Event Services Coordinator is essential in supporting and facilitating events at CU Anschutz.

Key Responsibilities

Coverage and On-Site Support - 40%

• Work a Tuesday–Saturday schedule to provide routine Saturday and after-hours coverage for events in large venues.
• Independently conduct on-site checks for weekday and weekend events in major spaces and external rentals.
• Provide first-line oversight for events with alcohol.
• Assist at major campus events such as Block Party, Commencement, and Chancellor hosted events.

Event Intake, Scheduling, and Communication - 30%

• Review event reservation intake forms for accuracy and completeness.
• Execute pre-event follow-up workflows and coordinate with AV, Facilities, University Police, Housekeeping, and other stakeholders.
• Process EMS dashboard requests.

Customer Service - 25%

• Provide centralized event planning guidance to campus community.
• Instruct users on using the EMS scheduling platform and educate them about campus policies.

Administrative Support - 5%

• Perform general administrative duties.
• Ensure compliance with university and procurement policies.

Work Location: Onsite – Aurora, CO.