Events and Engagement Coordinator

Events and Engagement Coordinator

Callaghan NSW 2308, Australia

Full time

1 Position

Closes in 17 days

Job no: HRC0022839

Category: Professional, HEW 6

• Autonomy with support – manage your own events while partnering on major flagship activities
• Small, high-performing team – close collaboration, strong culture, and real influence on how things are done
• End-to-end ownership – see your events come to life from concept through to delivery and evaluation

The role

Are you someone who thrives on bringing events to life—from the first idea through to the final pack down? Join a small, high-performing team where you’ll play a hands-on role delivering a diverse portfolio of engaging events across the University.

As an Events and Engagement Coordinator, you’ll coordinate and deliver events end-to-end, working closely with internal and external stakeholders to create memorable experiences for staff, students and the wider community. From corporate functions and public lectures to large-scale recruitment events like Open Day, no two days will look the same.

Working alongside the Events and Engagement Specialist, you’ll take ownership of your own events while also collaborating on major, high-profile activities. This role is key to supporting the team’s delivery and ensuring events run smoothly across both the Newcastle and Central Coast campuses.

What you’ll do:

• Coordinate and deliver a range of University events from concept to completion
• Manage all aspects of event logistics including planning, documentation, risk assessments and on-the-day delivery
• Work closely with internal teams, suppliers and external stakeholders to bring events together
• Support the delivery of major University events as part of a small, collaborative team
• Oversee casual event staff and ensure all stakeholders are well briefed
• Monitor budgets and contribute to post-event evaluation and continuous improvement
• Contribute ideas and creative input to enhance event experiences and engagement outcomes

This continuing position is full time at a HEW6 Higher Education Worker level and is based at Callaghan

About you

You’re organised, proactive and enjoy working in a fast-paced, hands-on environment. You’re equally comfortable behind the scenes planning logistics as you are on the ground making things happen.

You will bring:

• Demonstrated experience coordinating events from start to finish
• Strong organisational and administrative skills, with attention to detail
• Excellent communication and stakeholder engagement skills
• A collaborative, approachable style and ability to work effectively in a small team
• The ability to manage competing priorities and adapt in a dynamic environment
• A current driver’s licence and willingness to travel between campuses

Things to consider

This is a hands-on role that involves physical event setup and pack down, as well as occasional out-of-hours work aligned to event delivery.

About our University

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities. 

For more information click here – Our Uni. 

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. 

These include: 

• A remuneration of $93,929 - $103641 + superannuation and excellent employment conditions in line with University of Newcastle professional staff conditions.
• Flexible working arrangements (in line with the University’s Flexible Work Policy
• 35 hour week
• 17% super and salary packaging
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
• Discounts in private health insurance, gym memberships, software, travel and more
• Wellbeing programs

Your next steps 

Please visit here for a guide on how to apply for a role. 

If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application. 

Your application must include: 

• Your resume
• A cover letter outlining your motivation to apply for this opportunity
•  A statement addressing the Essential Criteria listed in the job description demonstrating your qualifications and experience with examples.

To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.

Please upload your Cover Letter and response to the requested Criteria as one PDF document.

Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. 

For specific position enquiries, please contact Emily Sarks, Events and Engagement Specialist 0438 791768 or via email Emily.Sarks@newcastle.edu.au

 Having Difficulties? Please reach out to us: employment@newcastle.edu.au

Closing date: Sunday 10th May 2026@ 11:59pm AEST

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

·      Interview (an ‘in person’ interview will be conducted as part of the process)

·      Referee checks

·      Pre-employment checks as appropriate to the role 

Our University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive.

As part of this, and in alignment with the National Higher Education Code to Prevent and Respond to Gender-Based Violence 2025, from 1 January 2026, the University will also consider gender-based violence risk factors as part of our recruitment processes.

The completion and return of the University’s Gender-based Violence Declaration Form will form part of the pre-employment checks for this position and any offer of employment will be conditional upon review by the University.

Our adherence to the Code is about more than compliance—it’s about living our values. Together, we can ensure our University remains a place where respect, safety, and inclusion are non-negotiable.

We are excited to be Looking Ahead with you