"Events and Venue Operations Coordinator"

Role type:

Full-time; Continuing

Department:

Global Culture & Engagement

Salary:

UOM 6 -$100,847 - $109,163 p.a. plus 17% super

• Deliver high-impact events across prestigious cultural venues / Drive commercial viability and stakeholder engagement / Lead and develop event teams

Apply now to coordinate and deliver exceptional events that enhance the University's cultural reputation and commercial success.

Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

As the Events and Venue Operations Coordinator, you will have the opportunity to lead the planning and delivery of diverse commercial and stakeholder events across the University's prestigious cultural venues. You will gain invaluable experience in event management, team leadership, and operational excellence whilst working with internal stakeholders, external partners, and senior leadership. This role offers you the chance to shape vibrant, commercially viable events that strengthen the University's cultural strategy and community engagement.

Your responsibilities will include:

• Lead End-to-End Event Delivery: Plan and coordinate complex commercial, stakeholder, and strategic events including conferences, exhibition launches, and special events, ensuring alignment with departmental objectives and compliance requirements.
• Provide Team Leadership and Supervision: Oversee and recruitment of event supervisors and casual staff, delivering onboarding, training, and performance feedback to foster a positive and high-performing team culture.
• Manage Event Operations and Budgets: Develop event plans, timelines, run sheets, and budgets, track expenditure, and reconcile post-event financials whilst identifying opportunities for efficiency and commercial improvement.
• Build Stakeholder Relationships and Coordinate Logistics: Collaborate with internal teams, venue caterers, commercial clients, and suppliers to ensure consistent event delivery and maintain strong working relationships across the organisation.

You may be a great fit if:

You are an experienced events professional with demonstrated expertise in coordinating complex events, managing multiple concurrent projects, and supervising teams in fast-paced environments, combined with strong stakeholder management and operational judgement.

You may also:

• Have experience coordinating and delivering complex events within large or multifaceted organisations.
• Possess proven ability to manage multiple events simultaneously whilst balancing competing priorities and changing requirements.
• Demonstrate strong supervisory experience with casual or event-based teams, including briefing and on-the-day guidance.
• Have a solid understanding of operational risk, compliance, and safety protocols with the ability to identify and escalate issues appropriately.
• Exhibit excellent communication and interpersonal skills with the ability to engage confidently with senior stakeholders and external partners.
• Have experience or a keen interest in working within the arts, museums, and gallery sector.

For further information, please refer to the attached PD.

What we offer you

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team – Global Culture & Engagement

Led by the Deputy Vice-Chancellor (Global, Culture & Engagement), Chancellery Global, Culture and Engagement provides strategic guidance and expert advice for internationalisation and global engagement, government affairs, community partnerships, stakeholder engagement, museums and collections and arts and culture.

Join Us and unlock your career potential

If this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• Please note that you are not required to respond to the selection criteria in the Position Description.

Learn more about the application process, including tips and FAQs.

For recruitment queries, email Alessandro Storani hr-careers@unimelb.edu.au. Please include the Position Number and Job Title in the subject line. Please do not send applications to this email address.

For job-specific queries, refer to the contact details in the Position Description.

Applications close: 26 March 2026 - 11:55 PM; Melbourne time zone.

Position Description: PD_JR-009708 Event Operations Coordinator - Museums and Collections .docx