"Program & Events Administrator"

Program & Events Administrator

Job no: 537644
Work type: Full Time
Location: Sydney, NSW
Categories: Student Services

• Employment Type: Full Time (35 hours per week)
• Duration: Continuing
• Remuneration: Level 5 from $88,717 - $100,386 + 17% superannuation & leave loading
• Location: Kensington NSW (3 days campus based each week)

Why your role matters

The UNSW Division of Societal Impact, Equity and Engagement (DSIEE) leads the University’s efforts to create meaningful and lasting social impact, promote equity and social justice, and deliver engagement activities that enhance UNSW’s reputation as a contributor to society through research, teaching, and community involvement.

We are seeking a Program and Events Administrator to provide administrative and event support for both online and on-campus activities within Student Equity’s annual program of work. This includes pre-tertiary educational outreach initiatives for students in Years 9–12, as well as training and development programs for current UNSW staff and students.

The role also supports the Engagement and Students as Partners teams to ensure program outcomes are achieved through the delivery of on-campus events, incursions, residential programs, new initiatives, and administrative support for team meetings and related activities.

The Program and Events Administrator reports to the Program and Events Producer, may occasionally supervise casual staff, and does not have any direct reports.

Specific accountabilities include:

• Assist in the planning and delivery of a multifaceted events suite, including on-campus, in-school and online events.
• Maintain and track merchandise, perishables and event equipment, and assist with purchasing to ensure items are prepared for use at events.
• Support event planning by monitoring expenditure, updating budget spreadsheets and liaising with suppliers to ensure cost accuracy.
• Assist in the development of project templates and event documentation capturing key details, including but not limited to room bookings, catering, and event equipment.
• Provide support in setting up online webinars e.g. zoom, including creating links, managing panellist invites and administering polls.

About You:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience in events (both online and in-person), program administration and scheduling.
• Advanced organisational skills with the proven ability to deal with multiple tasks, establish priorities and meet deadlines.
• Strong interpersonal, written and verbal communication skills with the ability to develop positive relationships and liaise effectively with staff and external stakeholders such as students, parents and teachers.
• Ability to successfully plan, assist in delivery of events and meet program milestones to a high professional standard.
• Advanced level of computer literacy with well-developed skills in Microsoft Office applications.
• Full and unencumbered driver’s license, and the ability to work at locations across Sydney and NSW and to work outside of normal working hours.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible working options.
• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:-

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

How to Apply:

Submit your CV & cover letter addressing the key selection criteria (no more than 2 pages) before 11.55pm Wednesday 11th March 2026. Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

Job queries contact: Chloe Gane, Talent Acquisition Consultant E: chloe.gane@unsw.edu.au or contact the Hiring Manager directly on Catherine Beehag E: c.beehag@unsw.edu.au (applications to the address cannot be accepted, please apply online)

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

Position Description