"Events Coordinator Open Rank (Intermediate-Senior)"

Events Coordinator Open Rank (Intermediate-Senior)

University of Colorado Anschutz Medical Campus

Department: School of Medicine - Orthopedics

Job Title: Events Coordinator Open Rank (Intermediate-Senior)

Position #: 000010105 - Requisition #: 38717

Job Summary:

This position is responsible for aspects of event and program management for the Department of Orthopedics. There are generally around 30 events annually that this position will organize and oversee, in addition to numerous one-time events and programs that the department wishes to host throughout the year. This position involves managing the following events and functions: dinners, receptions, residency and fellowship recruitment and graduation activities in partnership with the Education Team, residency and fellowship alumni events, and the department holiday party. This position also involves managing a few multifaceted continuing education programs that involve anywhere from 20 to 200 attendees, including sponsors and speakers. These education programs range from a few hours in length to a few days in length. This position involves soliciting sponsorships and arranging speaker travel in addition to event management duties. This position will act as onsite event support when necessary.

This position involves high-level project management while incorporating the fiscal policies of the School of Medicine and CU Medicine.

This position streamlines event registration and management by incorporating Cvent as the exclusive university registration platform and Marketing Cloud as the exclusive university communication platform.

Key Responsibilities:

Event Coordination: 70%

• necessary approval paperwork
• registration site management
• arranging speaker travel and accommodations
• research and negotiate with venues, hotels, caterers, and other vendors for discounted rates, all while adhering to CU Anschutz, financial policies.
• ensuring all onsite logistics are confirmed with vendors and venue

Event Marketing and Communication: 20%

• attendee and volunteer communication and management
• Managing committee planning meetings
• Manage communications with all speakers for events (including keynoters, lecturers, visiting professors) to ensure that they have necessary information, logistical, travel or technical support.

Financial Analysis: 10%

• Maintain knowledge of and comply with departmental and University fiscal policies when performing duties related to organizing events.
• speedtype creation or activation
• budget tracking
• Initiating post event debrief and budget review with faculty committee

Work Location:

Hybrid - this role is eligible for a hybrid schedule of some days per week on campus and as needed for in-person meetings. Specific schedules will be determined by the hiring manager.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and one (1) year of professional level experience in event management.

Senior Level:

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and two (2) years of professional level experience in event management.
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:

• Experience in venue and vendor contract negotiations
• Experience developing and tracking budgets, financial analysis experience
• Experience in event marketing and communication
• Experience in project management

Competencies

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Ability to remain professional in fast-paced, high energy environment
• Strong ability to manage multiple events at once
• Strong ability to self motivate and approach tasks with proactivity and initiation
• Works well independently and in teams
• Highly motivated and is a self-starter

Conditions of Employment:

• Ability to travel in order to make event arrangements, select venues, etc.
• Ability to Multi-task

Anticipated Pay Range:

• Intermediate: $47,580-$60,522
• Senior: $51,438-$65,429