Assist event team with contracts for external
organizations.
Communicate with our internal vendors (security, A/V,
housekeeping) to provide services for incoming clients.
Manage contract folders and invoice tracking for balances due
and forwarding the incoming payments up to accounts
receivable.
Assist in booking events in our 25Live Events platform to
prevent double bookings and assist with promotion of internal
events.
Assist in HubSpot updates.
Provide on-site hands-on assistance and catering support during
events.
Maintain gallery calendar and assist with gallery social media
promotion.
Coordinate logistics with artists and owners regarding the
delivery, storage and safe return of their artwork upon the close
of exhibitions.
Shift includes Wednesdays through Sundays 2pm – 10pm.
Other Functions :
- Performs similar or related work as required, directed or as
situation dictates.
- Assists event team in large events as needed to promote a team
effort.
Knowledge, Ability and Skill :
- Demonstrated commitment to developing and fostering best
practices and policies to promote diversity, equity, and inclusion,
and build an environment in which all members of the University
community are treated with respect and dignity.
- Strong aptitude in learning new systems and processes
quickly
- Able to meet and anticipate deadlines
Qualifications
Minimum Required Qualifications :
Education, Training and Experience :
- Bachelor’s Degree in a related field preferred or equivalent
experience required
- 1-2+ years of experience
- Computer experience with Microsoft Word, Excel, and Power
Point
- Ability to multi-task in a fast-paced, high-energy
environment
- Ability to stand/walk for long periods of time.
- Effective organizational, oral/written communication, client
management and project management skills
- Ability to work both independently and as part of a team
- Must be flexible, energetic, diplomatic, detail oriented, and
able to work independently
- The incumbent should be self-motivated and comfortable in
taking initiative
- Ability to lift and move set-up and event décor and materials
as required
- Able to meet and anticipate deadlines
- Must be flexible and adaptable to change
Special Requirements :
- CT Driver’s license and insured vehicle
Physical and Mental Requirements :
Work Environment
None
Under 1/3
1/3 to 2/3
Over 2/3
Outdoor Weather Conditions
X
Work with fumes or airborne particles
X
Work near moving mechanical parts
X
Risk of electrical shock
X
Vibration
X
Physical Activity
None
Under 1/3
1/3 to 2/3
Over 2/3
Standing
X
Walking
X
Sitting
X
Talking & Hearing
X
Using hands/fingers to handle/feel
X
Climbing or balancing
X
Bending, pulling, pushing
X
Driving
X
Lifting Requirements
None
Under 1/3
1/3 to 2/3
Over 2/3
Up to 10 pounds
X
Up to 25 pounds
X
Up to 50 pounds
X
Up to 75 pounds
X
Up to 100 pounds
X
Over 100 pounds
X
Vision requirements (Especially relevant if driving is
required by the job)
_X_ Close vision (i.e. clear vision at 20 inches or less)
_X__ Distance vision (i.e. clear vision at 20 feet or more)
_X__ Color vision (i.e. ability to identify and distinguish
colors)
_X_ Peripheral vision (i.e. ability to observe an area that can be
seen up and down or left and right while the eyes are fixed on a
given point)
_X_ Depth perception (i.e. three-dimensional vision, ability to
judge distances and spatial relationships)
___ No special vision requirements
(This job description does not constitute an employment
agreement between The University of Bridgeport and employee. It is
used as a guide for personnel actions and is subject to change by
the University as the needs of the University and requirements of
the job change.)
The University of Bridgeport provides equal employment
opportunities (EEO) to all employees and applicants for employment
without regard to race, color, religion, gender, sexual
orientation, gender identity or expression, national origin, age,
disability, genetic information, marital status, amnesty, or status
as a covered veteran in accordance with applicable federal, state,
and local laws. The University of Bridgeport complies with
applicable state and local laws governing non-discrimination in
employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment,
including, but not limited to, hiring, placement, promotion,
termination, layoff, recall, transfer, leaves of absence,
compensation, and training.
